Academic and Events Coordinator, Cancer Center

Academic and Events Coordinator, Cancer Center (Full-Time)

Academic and Events Coordinator, Cancer Center (Full-Time)

Posting Number req
27118

Department Cancer Center Division

Department Website Link website: https://cancercenter.arizona.edu/

Location Tucson Campus

Address Tucson, AZ USA

The University of Arizona Cancer Center is seeking an Academic and Events Coordinator to coordinate conferences, special events, academic research program events, and meetings from conception through completion. This position works closely with internal and external constituents to plan, organize, schedule, and execute all aspects of events, including location scouting and booking, speaker support and travel arrangements, invitations and registration, catering, entertainment, technology and equipment, staffing, and other related activities.

Visa sponsorship is not available for this positions.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please

• Coordinate day-of event activities and direct volunteers and student workers to support operational efficiency. Point of contact and organizer for all events, retreats, symposiums, and special meetings.
• Proactively identify solutions to complex issues prior to occurrence requiring significant innovation and creativity to ensure positive outcomes.
• Ability to manage issues and last-minute developments related to events as they occur to ensure seamless operation.
• Represent the Cancer Center in communication with management, external departments, faculty, and stakeholders in regard to events.
• All related activities to UACC events, such as marketing, travel arrangements, hotel and dining accommodations, audio-visual needs, equipment rentals, catering, promotional items, reimbursements and honorariums.
• Planning, tracking and maintaining the budget for all UACC events.
• Planning, organizing, and executing the UACC annual scientific retreat.
• Plan, organize, and execute the UACC annual holiday party.
• Initiate contact with guest speakers, generate correspondence to facilitate their visit, coordinate meetings with UACC faculty.
• Work in coordination with project managers, senior leaders and the Administrator to facilitate seamless events.
• Coordinate with UACC Communications regarding event information for the UACC website, on social media, the UACC newsletters, and video monitor boards to inform cancer center members and others regarding events.
• Communicate events to UA and other colleges and departments.
• Collaborate with other departments on ad hoc project basis.

• Schedule and organize special seminars, seminar series and meetings in the UACC.
• Communicate with program and board leaders to schedule academic program meetings.
• Manage all related activities to these meetings and seminars, such as marketing, guest speaker travel arrangements, hotel and dining accommodations, audio-visual needs, equipment rentals, catering, reimbursements and honorariums.
• Organize, create and send out announcements for all internal meetings related to UACC.
• Coordinate with UACC Communications to update seminars, special workshops, program meeting information to the website and video monitor boards to inform cancer center members.
• Initiate contact with guest speakers and faculty recruitment applicants and generate correspondence to facilitate their visit.
• Coordinate faculty recruitment applicant presentations and meetings with UACC members.
• Support faculty recruitment travel arrangements, assist in scheduling presentations, and coordinating faculty meeting schedules.
• Work in coordination with project managers, senior leaders and the Administrator to facilitate seamless academic events.
• Communicate events to ORP, UA and other colleges and departments.
• Collaborate with other departments on ad hoc project basis.

• Maintain administrative records and compliance documentation to adhere to university policies.
• Establish budgets for events, track expenditures, and…