Administrative Specialist - Immunizations Specialist

Job Description Summary Department - Health Job Description Job Type: Classified Job Classification: 5754 - Administrative Specialist I Salary Grade: 6 Pay Range Hiring Range: $21.76 - $25.56 Per Hour Pay Range: $21.76 - $29.36 Per Hour Range Explanation:
Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. THIS IS A GRANT-FUNDED POSITION ENDING JUNE 2027. Join the Pima County Health Department’s Vaccine Preventable Disease Program and help protect our community through immunization, education, and meaningful partnerships.

This position provides an opportunity to serve as a trusted immunization resource while collaborating with clinical teams, community organizations, and residents throughout Pima County. In this role, you’ll coordinate vaccination services for homebound residents, connect community partners with essential resources, support outreach initiatives, and help translate evolving vaccine guidance into practice. This is an ideal opportunity for someone who enjoys building relationships, solving problems, and turning public health knowledge into meaningful action.

• Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions
• Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff
• Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues
• Coordinates, schedules and organizes unit, program, or departmental calendars and meetings
• Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers
• Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports
• Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers
• Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval
• Compiles and summarizes statistical and operational data, and prepares periodic and special reports
• Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities
• Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created
• Establishes and maintains specialized reference files and reference materials

• Associate’s degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.)
• One year with Pima County as an…