Project Administrator

Job Description

As a 100% employee‑owned contractor, when you work at Sundt, you’re not just hiring on at a company, you’re joining a culture. Because everyone at Sundt is part owner, you’ll join a team of people who are deeply invested in their work. From apprentices to managers, we’re passionate about the details and deliberate in everything we do.

At Sundt we focus on building long‑term prosperity for our clients, communities, and employee‑owners. We offer competitive pay, industry‑leading benefits including a 401(k) and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We’re driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.

The Project Administrator is responsible for providing administrative, secretarial, and clerical support to the project. They will maintain a professional working relationship with owners, architects, engineers, subcontractors, and suppliers and may supervise and provide training for the Project Secretary, as well as participate in the Individual Development Review for that employee. This position is entry level for individuals with limited experience in this position.

• Assists with owner billings and coordinates receipt of owner funds and release of sub payments.
• Assists with project close‑out as requested by the project team and performs duties as required by project close‑out checklist and generates and audits reports including equipment, labor, material, subcontractor committed, cost, and job cost.
• Ensures that all compliance required records (I.e., certified payroll, minority craft hiring goals, monthly utilization report, and daily manpower reports for all contractors on the project) are completed in a timely and accurate manner and are on file and ready for auditing.
• Maintains and distributes Billing Status Report. Tracks executed subcontracts/supplements, insurance, bonds, pre‑liens, lien releases, and joint checks.
• May supervise and provide training for the Project Secretary and may participate in the Individual Development Review for that employee.
• On remote projects, will coordinate with Corporate Employment office in preparing and coordinating hiring guidelines, applicant flow logs, pre‑employment drug tests, employee orientation, and/or employee separation.
• Performs and sets up subcontracts (work orders) and logs in JOE and Prolog and generates sub package with job‑specific forms and sets up and maintains subcontract change orders (supplements) and budget adjustments in JOE and processes subcontractor pay applications after Project Manager's approval and maintains in Prolog.
• Sets up and maintains standard project files: general correspondence/filing, subcontractor/purchase order agreements, vendor files, time sheets, and Prolog Company set‑up files.
• Sets up, maintains, and ensures full compliance of Bulletin Board postings with federal, state, and government agencies, and local and Sundt posters and policies.
• Types and distributes project correspondence and coordinates all project payables and receivables with Accounting Department and may maintain and reconcile jobsite petty cash and other accounts, as required.

• Good organizational skills are necessary.
• Must be proficient with word processing and spreadsheet software.
• Proficient use of all Microsoft Office Suite programs.
• Two‑year accounting degree or equivalent combination of business training and/or related experience.

• Ability to wear personal protective equipment is required (including but not limited to steel‑toed shoes, gloves, safety glasses, hearing protection, hardhat, vest, etc.).
• May reach above shoulder heights and below the waist on a frequent basis.
• May stoop, kneel, or bend, on an occasional basis.
• May use telephone, computer system, email, or other electronic devices on a limited basis to communicate with internal and external customers or vendors.
• Must be able to comply with all safety standards and procedures.
• Occasionally will climb stairs, ladders, etc.
• Required to use…