Program Coordinator - Marine; PROGR

Job Category
:
Administrative

Requisition Number
: PROGR
006668

• Full-Time
• On-site

Showing 1 location

Tucson
Tucson, AZ 85743, USA

With continual growth comes opportunity and Sargent has an immediate opening for a Program Coordinator, Marine.

Position Summary

The Program Coordinator, Marine provides administrative and operational support across the Marine Program portfolio, working closely with Marine Program Managers and cross-functional teams to ensure accurate program reporting, documentation control, action tracking, and portfolio visibility. This role serves as a key liaison between Engineering, Operations, Quality, Supply Chain, Contracts, and other stakeholders to support program execution and continuous improvement initiatives.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining data integrity, meeting deadlines, and supporting effective communication across the organization.

Responsibilities

• Maintain program records, registers, schedules, action items, risk logs, and supporting documentation in accordance with company procedures.
• Track action items, issues, risks, and commitments to ensure timely closure and escalation when necessary.
• Collect, validate, reconcile, and maintain program data from functional teams to support accurate portfolio reporting.
• Assist with preparation, review, and administration of program intake, charter, gate review, and closeout documentation.
• Coordinate program reporting activities and maintain the recurring status update cycle across the Marine portfolio.
• Prepare and distribute weekly, monthly, and ad hoc program metrics, reports, scorecards, and portfolio summaries.
• Prepare meeting agendas, document meeting minutes, record action items, and communicate follow-up actions.
• Support cross-functional coordination with Engineering, Production, Quality, Supply Chain, Contracts, and Finance.
• Assist with data collection and analysis supporting capacity planning, workload assessments, performance metrics, and portfolio reviews.
• Support process improvement initiatives by identifying opportunities to improve PMO tools, templates, reporting processes, and documentation practices.

Minimum Qualifications

• Associate degree and a minimum of two (2) years of related experience; OR Bachelor's degree in Business, Engineering, Project Management, Engineering Management, OR related field; OR Equivalent combination of education and relevant experience.
• Strong organizational, analytical, and communication skills.
• Proficiency with Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Ability to manage multiple assignments while maintaining accuracy and attention to detail.
• Must be US Citizen.

Preferred Qualifications

• Experience in manufacturing, aerospace, defense, or marine industries.
• Experience with government contracting requirements and reporting.
• Knowledge of project scheduling, action tracking, and risk management processes.
• Experience preparing reports, metrics, dashboards, and executive-level presentations.
• Familiarity with document control and technical documentation practices.

Qualifications

• Participate in special projects and strategic initiatives as assigned.
• Support audits, compliance reviews, and internal process assessments.
• Assist with onboarding and training related to PMO processes, tools, and reporting requirements.
• Maintain confidentiality of business, customer, and program information.
• Contribute to a culture of continuous improvement, collaboration, accountability, and customer focus.
• Perform other duties as assigned in support of business and program objectives.

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