Senior Coordinator, Finance and Operations – University of Arizona – Tucson, AZ

Job Summary

The University Libraries Business Center seeks a Senior Coordinator, Finance and Operations who thrives in a collaborative work environment, has a strong work ethic, and exercises creativity in fulfilling assigned duties. The Senior Finance and Operations Coordinator provides financial management support for a $15,000,000 Library Information Access (Library Materials) budget, carrying out duties in accordance with established accounting principles, procedures, and objectives.

The incumbent reconciles, analyzes, and prepares various financial reports and assists in managing and reconciling a variety of university funds (state, grant, gift, and auxiliary) with an emphasis on purchasing and budgeting. This position requires sensitivity in handling confidential information, the ability to assess and respond to customer needs effectively, and a collaborative work style to complete assignments of varied and diverse nature.

This position reports to the Associate Director, Finance and Operations, and works closely with the Director, Finance and Administration, to manage the libraries’ accounts.

• Assist the Associate Director, Finance and Operations in the development of account management structures and budget loads, including account/transaction coding and assignment of funding.
• Authorizes and approves expenditures; approves and/or prepares various financial documents, including invoice preparation for rendered library services.
• Determines funding and expenditure decisions based on budget projections; advises on compliance with Libraries and University policies, procedures, and industry best practices.
• Reconciles financial transactions monthly to ensure proper coding of transactions using established Libraries account management structures.
• Monitor, reconcile, and allocate the Information Access (IA) budget.
• Assign and oversee work performed by IA support staff.
• Prepare and submit file feed to UA Financial Systems and serve as a liaison to UA Accounts Payable.
• Lead collaboration and communication with the library Collection Services Department.
• Prepare monthly budget reports and facilitate the monthly IA budget meeting with budget owners.
• Assist the Associate Director in developing, producing, and analyzing a variety of monthly, quarterly, and annual reports to provide an accurate and transparent picture of the libraries’ financial position for various audiences.
• Work with various stakeholders to provide appropriate reports and analytical tools for budget forecasting.
• Prepare budget recommendations for the assigned work unit and monitor or administer the budget throughout the year.
• Review accounting and reporting systems, procedures, and completed assignments of other staff to ensure compliance with university or outside agency regulations.

• Bachelor’s degree or equivalent advanced learning attained through professional level experience.
• 3 years of relevant work experience, or equivalent combination of education and work experience.

• Experience working with a Library Services Platform or other library resource management system.
• Experience providing training and performance management.
• Experience with UAccess Systems (Financials, Analytics, Employee).

This posting will remain open until filled. To ensure your application is considered, please submit your application materials by 11:59 p.m. on the first review date of February 2, 2026.