Careers - Operations Administrator

Position: Integrated Power Services Careers - Operations Administrator
IPS is seeking dedicated Office and Administrative staff to be the backbone of our innovative team. At IPS, we know that great ideas and groundbreaking projects rely on exceptional support behind the scenes. Your professional growth and development are our priority, so your opportunities here are unlimited. We care for our team members, offering a comprehensive benefits package, work-life balance, and job stability.

If you thrive in a fast-paced environment where you will be recognized and appreciated, you would be a great fit at IPS.

Responsibilities & Expectations:

The Operations Administrator is responsible for performing a wide range of accounting and administrative duties to support the financial and operational functions of the Service Center. Key responsibilities include general accounting, inventory management, customer invoicing, payroll processing, accounts payable, accounts receivable, and participation in special projects. This role ensures accurate financial reporting, efficient operations, and compliance with company policies while contributing to the achievement of the Service Center's financial objectives.

Financial Management & Reporting

* General accounting, payroll processing, accounts payable, accounts receivable, and participation in special projects.

* Assist the Accounting Manager and Regional Finance Manager with financial matters, including the annual operating plans, budgets, and revisions.

* Participate actively in the monthly close process, ensuring efficient and timely financial reporting by adhering to the company's accounting framework and policies.

* Participate in cycle counts and annual physical inventory counts, including observation and valuation.

* Prepare routine and ad hoc financial reports as requested by management and track Key Performance Indicators (KPIs).

Operational & Administrative Support

* Assist in developing and improving operational processes to increase efficiency and identify areas for improvement, suggesting solutions to enhance workflow.

* Maintain and update financial records, reports, and documentation to ensure accuracy and compliance. Maintain databases and ensure proper documentation of company records.

* Coordinate office activities and manage general administrative tasks such as scheduling meetings and handling correspondence.

* Ensure company policies and procedures are followed to maintain operational efficiency, driving compliance with generally accepted accounting principles (GAAP).

* Work cross-functionally with various departments to support operational and financial objectives.

* Serve as a primary point of contact for internal teams and external partners, and communicate updates, policy changes, or procedural improvements to relevant stakeholders.

Specific Financial & Inventory Duties

* Manage the customer invoicing process.

* Submit new customer and vendor forms for approval and setup, and maintain customer ship-to locations, including seller updates and tax rate configurations.

* Close jobs in the ERP system and perform related closing activities (e.g., journal/register updates). Review and close warranty jobs as needed.

* Support Accounts Receivable to secure payments

* Monitor internal jobs for material costs, make necessary corrections and assist with inventory and material management.

* Submit Capital Expenditure (Cap Ex) requests and close-out forms as required.

Continuous Improvement

* Drive ongoing improvement by ensuring adequate internal controls and accurate reporting.

* Actively participate in Continuous Improvement Process Solution (CIPS) initiatives.

Qualifications and

Competencies:

* Bachelor's degree in accounting, finance, business administration, or a related field preferred.

* Minimum of 5+ years of experience in accounting, financial operations, or a similar role, preferably within a service center or manufacturing environment.

* Proficiency in ERP systems (e.g., ACS, Traverse, or similar) and advanced knowledge of Microsoft Office Suite, particularly Excel.

* Experience with inventory accounting, payroll processing, accounts payable/receivable, and financial reporting.

* Familiarity with generally accepted accounting principles (GAAP) and internal controls.

* Proven ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.

* Strong analytical and problem-solving skills, with a focus on continuous improvement.

* Experience supporting cross-functional teams and collaborating with stakeholders at all levels.

* Preferred:
Certification such as CPA, CMA, or equivalent is a plus.

You'll thrive at IPS if you…

* Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.

* Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.

* Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations.

* Have an entrepreneurial spirit. You're…