Procurement​/Budget Analyst in Tucson

Job Description Job Description

Long-term, on-going contract role with potential for hire

Title:

Budget/Procurement Analyst

Location:

onsite in Tucson, AZ

Hourly rate: $35 to $38 per hour

All candidates must be eligible to pass background check and obtain a Top Secret Security Clearance

The Budget/Procurement Analyst is responsible for managing project budgets and supporting purchasing and procurement activities to ensure expenditures align with approved budgets, organizational policies, and financial controls. This role monitors spending, analyzes financial data, prepares forecasts, processes purchase orders, tracks procurements, and maintains accurate financial and purchasing records. Working closely with Program Managers, vendors, and internal stakeholders, the Budget Analyst / Purchasing Agent provides financial insights, supports cost-effective purchasing decisions, and helps ensure that materials, equipment, and services are acquired accurately, efficiently, and on schedule.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced, project-driven environment while maintaining strong customer service and communication skills.

• Develop, manage, and monitor project budgets from initiation through closeout.
• Analyze budget variances and provide forecasts, cost projections, and financial reports.
• Track project expenditures to ensure compliance with approved funding and timelines.
• Evaluate cost effectiveness, identify variances, and recommend budget adjustments.
• Oversee cost tracking, reporting processes, and documentation management.
• Support invoicing and financial reconciliations.
• Maintain accurate and auditable financial records in accordance with government standards.
• Support contract and grant financial management, including cost proposals.
• Prepare, analyze, and present accurate budget reports, forecasts, and financial summaries.

• Review and validate purchase requisitions to ensure budget availability and compliance.
• Monitor purchase orders, contracts, and invoices against project budgets.
• Coordinate with procurement staff and vendors to resolve pricing, billing, and delivery issues.
• Ensure purchasing activities comply with organizational policies, funding requirements, and audit standards.
• Ensure compliance with federal financial regulations, DoW fiscal policies, and audit requirements.
• Support audits and respond to financial inquiries.

• Demonstrated understanding of budget development, financial analysis, and cost control in a project-based environment.
• Experience applying project-based budgeting methods and financial tracking techniques.
• Familiarity with purchasing and procurement processes, including purchase orders, contracts, and invoicing.
• Working knowledge of financial policies, internal controls, and compliance requirements.
• Understanding of generally accepted accounting principles (GAAP) and financial reporting standards.
• Proven capability in cost estimation, forecasting, and variance analysis.
• Hands-on experience with financial management systems and enterprise resource planning (ERP) tools.
• Awareness of vendor pricing structures and contract terms.
• Proficiency in spreadsheets and financial software to model, analyze, and track budgets and expenditures.
• Ability to interpret and apply financial policies, regulations, and procedures with sound judgment.
• Strong attention to detail when working with complex, high-volume financial data.
• Prepare, process, and track purchase orders in accordance with company purchasing procedures.
• Coordinate with internal departments and university partners to support purchasing requests and operational needs.
• Contact vendors to obtain pricing, product availability, and delivery information.
• Maintain purchasing records, files, and procurement documentation.
• Enter purchasing information accurately into procurement or contract management systems.
• Monitor purchase order status and follow up on deliveries or delayed shipments.
• Assist with resolving order discrepancies, returns, or shipment issues.
• Support vendor communication regarding order status, documentation, and basic purchasing inquiries. Help maintain organized purchasing and supplier records. Support inventory tracking and material accountability activities as needed. Assist with procurement documentation and compliance processes. Communicate professionally with…