File Supervisor

The incumbent is assigned to the Health Information Management Section at the Tucson VA Health Care System. The position serves under the direct supervision of the Assistant Chief, Health Information Management. The incumbent supervises the scanning staff in the performance of scanning/importing/indexing medical records and all other relevant duties in Health Information Management Section.

* Duties include but are not limited to the following:

* Oversee employees tasked with receipt, intake, indexing of health and administrative information for document scanning in both retired (File Room) and decentralized areas.

* Perform indexing scanned documents into VistA, using Computerized Patient Records System (CPRS) and/or other Graphical User Interface (GUI) tools as required.

* Utilize CPRS business rules, rectifying scanning errors e.g. inadvertently scanned under the incorrect patient's record to preserve the integrity of the record.

* Coordinate training for all staff as required.

* Assist in developing and/or revising document scanning policies as needed.

* Promote proper paper and electronic chart maintenance, routinely making reviews so that the medical records are accurate in paper and/or electronic format.

* Supervise the proper filing of all new and returning records and/or miscellaneous medical and administrative material received.

* Process research requests and provide assistance to members of the medical staff and external agency personnel in data record retrieval.

* Create and maintain electronic record retrieval systems, between VA and the external facilities e.g. secure electronic portals, eFax transmittals and/or paper submissions.

* Perform interviews and recommend selections for all new scanning employees, work study students and/or Non-Pay candidates as required.

* Ensure interim and semi-annual appraisals are completed and/or recommend incentive awards as appropriate.

* Maintain attendance and leave records as well as approving and disapproving leave requests in a timely manner.

Work Schedule:

Monday thru Friday 07:30am to 4:00pm

Telework:
Available

Virtual:
This is not a virtual position.

Position Description/PD#:
File Supervisor/PD143680

Relocation/Recruitment

Incentives:

Not Authorized

Permanent Change of Station (PCS):
Not Authorized

Financial Disclosure Report:
Not required