Practice Administrator - Emergency Medicine - Carondelet St. Joseph's Hospital

Tucson, AZ – Seeking Emergency Medicine Practice Administrator

As a Practice Administrator, you play a vital role in supporting the medical directors, site physician partners, advanced providers, and scribe employees at Vituity.

• Act as the operational administrator for the site Vituity leadership and interface for the practice with the hospital and community.
• Serve as the front‑line liaison for the provider team with hospital C‑Suite, nursing leadership, nursing staff, and Vituity support team.
• Provide executive support to the site medical director and site management team to meet contract expectations.
• Handle all site financials, including contract stipends, expense reimbursements, and site payroll timecards.
• Be the super user for all Vituity software applications and the point person for hospital software and hardware systems.
• Support Vituity providers acting as a percipient witness in criminal or civil disputes, including subpoena handling and trial testimony scheduling.
• Oversee office management, meeting coordination, office systems, supplies, site events, and customer service.
• Facilitate daily patient census and attend multidisciplinary rounds as applicable.
• Manage site clinical schedules to ensure adequate coverage.
• Collect, track, and analyze all site financial and operational data.
• Lead project management activities such as Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations.
• Oversee recruiting and onboarding of new providers, employees, locums, reservists, residents, and students.
• Ensure all licensed providers complete recredentialing for licensing, certificates, and credentials required by Vituity and the hospital Medical Staff Office.
• Maintain compliance with Vituity and hospital programs and mandated training.
• Act as the point person for Vituity People Operations (Human Resources) relations, ensuring accurate site roster and employment law compliance.
• Develop and maintain site orientation checklists and manuals.
• Collaborate with the Medical Director and Site Management Team on site practice policies and procedures.
• Manage medical records and data submission to Revenue Cycle Management, ensuring appropriate charge capture and follow‑up.
• Ensure billing and documentation compliance via site WIP/TAD lists and monthly meetings with the billing team.
• Complete mandated forms and requests, including death certificates, physician office requests, state workers' compensation reporting, and pharmacy requests.

• Two to three years of experience in an office or healthcare setting.
• Associate or Bachelor’s degree in Business Administration, Human Resources, or related field strongly preferred.
• Experience in the healthcare field preferred.
• Knowledge of healthcare and medical terminology preferred.
• Knowledge of general Human Resources principles preferred.
• Knowledge of federal, state, and county agencies that regulate the healthcare industry preferred.
• Intermediate to advanced skills in MS Excel, Word, PowerPoint, and Outlook.
• Strong consultation, prioritization, and work‑ethic skills.
• Self‑directed, motivated, and deadline‑aware.
• Excellent verbal and written communication skills.
• Create a positive environment and understand client/customer relationships.
• Apply information management principles, data analysis, and continuous quality improvement methodologies.
• Maintain flexibility, cooperation, and participate in cross‑organizational improvement activities.
• Operate office equipment and automated systems at a proficient level.
• Establish effective working relationships as required by the position duties.
• Read, understand, and communicate in English sufficiently to…