Events and Catering Coordinator

We are seeking a highly organized and detail-oriented Events Coordinator to join our dynamic Engagement Team. The ideal candidate will be responsible for coordinating all aspects of internal and private events & catering from initial inquiries to execution. This role requires exceptional communication skills, a knack for logistics, technology skills across multiple platforms, and a passion for delivering outstanding customer service.

• Serve as the primary point of contact for private events and catering inquiries
• Work closely with their Engagement Team members and Manager to book events, coordinate booking schedule, and coordinate any catering associated with these events
• Respond promptly to private event requests and all catering requests by providing detailed information about our services, venue options, menus and availability
• Collaborate with clients and residents to understand their event needs, preferences, and budget

• Culinary team coordination to get customized menus that align with the client expectations and dietary
• Coordinate menu approvals between clients and culinary
• Ensure timely communication of catering details to relevant experience centers

• Oversee the reservation and scheduling of event spaces, ensuring optimal utilization of resources
• Coordinate with the hospitality/concierge and housekeeping teams for room setup, including layout, design, décor, and audiovisual requirements
• Maintain an up-to-date calendar of events and room bookings

• With Engagement Manager – develop event timelines and production scheduled for resident engagement and private events
• Coordinate the setup, execution and breakdown of events, ensuring all components are flawlessly
• Liaise with vendors, culinary, suppliers, and team members to ensure smooth event operations

• Engagement Team Member:
• Schedule will be coordinated with Engagement Team Manager and additional duties such as booking speakers or input into monthly engagement catalog as needed
• Facilitate weekly BEO meetings
• Resident Client Relations:
• Build and maintain strong relationships with residents/clients ensuring their needs and expectations are met or exceeded
• Conduct post-event evaluations to gather feed forward and identify areas or
• Address any issues or concerns promptly and professionally
• Establishes, operationalizes, engages team members in, and sustains a Quality Assurance Process Improvement process

Required:

• Proven experience in event planning, catering coordination, or a related field
• Strong organizational and multi-tasking skills with an eye for detail
• Excellent communication and interpersonal skills
• Ability to work under pressure and manage multiple projects simultaneously
• Proficiency in event management software and Microsoft Office Suite
• Flexibility to work evenings, weekends, and holidays as required

Preferred:

• Familiarity with Microsoft Word Suite, Canva, & Pxier
• Experience in high volume event environments

Team members are eligible for:

• A generous paid time off (PTO) program including vacation days/personal days, sick days, and holidays. This is an “earn-as-you-go” plan that rolls over year to year, offering long- and short-term flexibility.
• A 401(k) program with per pay-period employer match and annual employer contribution (available to those age 21 or better)
• Convenient, subsidized parking (or public transportation for certain locations)
• Wellness Spending Account: up to $300 available annually for Wellness related expenses such as gym memberships, financial planning, etc.

Benefits-eligible team members can take advantage of:

• Medical, dental, and vision plans
• Adoption Assistance Reimbursement
• Tuition reimbursement for continuing education
• Extended illness benefits
• Employee wellness programs
• Short- and long-term disability insurance
• Life insurance is available to benefit eligible team members.

Mather is an equal opportunity/affirmative action employer committed to an inclusive workforce. Candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.