Preschool & AfterBell Licensing and Program Compliance Coordinator

Preschool & Afterbell Licensing and Program Compliance Coordinator

Leman Academy of Excellence offers a rigorous, classical education based on the traditions of Western culture where all disciplines are interrelated allowing scholars the ability to think independently and critically. We purpose to partner with supportive parents, pursue excellence, provide a safe and challenging environment, and instill morals and values in order to produce tomorrow's leaders today.

The Preschool & Afterbell Licensing and Compliance Coordinator is responsible for ensuring that all Preschool and After Bell programs operate in full compliance with applicable state licensing regulations, health and safety requirements, organizational policies, and Leman standards. This position serves as the primary liaison between the organization and regulatory agencies, supporting campus leaders through monitoring, training, documentation management, and continuous quality improvement initiatives.

The Coordinator ensures safe, high-quality environments for scholars while minimizing organizational risk through mentoring, proactive oversight and compliance management and accountability for site leadership.

Essential Duties and Responsibilities:

• Licensing Compliance
• Ensure all Preschool and Afterbell programs maintain compliance per Arizona Department of Health Services (AZDS) Childcare Licensure regulations and requirements.
• Monitor licensing expiration dates, renewal timelines, and submissions for both programs and staff requirements.
• Prepare, submit, and maintain all required licensing applications, renewals, reports, and documentation.
• Serve as the primary point of contact for state licensing agencies and regulatory representatives.
• Coordinate and support all announced and unannounced program inspections and visits.
• Respond promptly to licensing deficiencies, corrective action plans, and agency requests.

Program Monitoring and Audits:

• Conduct regular compliance reviews and site audits at all After Bell and Preschool locations including state licensing regulations, health and safety requirements, organizational policies, and Leman standards
• Monitor adherence to staff-to-scholar ratios, supervision requirements, health and safety standards, and operational procedures.
• Develop corrective action plans and provide follow-up support to ensure timely resolution of identified concerns.
• Maintain comprehensive records of compliance monitoring activities and outcomes.

Documentation and Record Management:

• Maintain accurate and organized licensing files for each program location.
• Ensure required scholar records, staff files, health records, emergency documentation, and program records meet regulatory requirements.
• Develop systems for tracking required documentation, certifications, and deadlines.
• Ensure confidentiality and security of sensitive information in accordance with organizational policies and applicable laws.
• Ensure regular follow-up with site leadership as necessary to maintain accountability concerning program compliance.
• Implement disciplinary measures with site leadership when faced with ongoing non-compliance.

Staff Training and Support:

• Provide guidance and training to After Bell and Preschool staff regarding licensing regulations, compliance expectations, and best practices.
• Coordinate required licensing-related staff training, including health and safety requirements.
• Develop compliance resources, checklists, and procedures to support campus program leaders.
• Assist administrators with implementing policies and procedures that align with organizational standards.

Health and Safety Oversight:

• Monitor compliance with health, sanitation, nutrition, medication administration, and emergency preparedness requirements.
• Support campuses in maintaining safe learning environments consistent with licensing standards.
• Review incident reports and assist with required regulatory reporting.
• Coordinate annual emergency preparedness documentation and drills as required by licensing agencies.

Policy Development and Continuous Improvement:

• Review and recommend updates to organizational policies and procedures to ensure alignment with changing regulations.
• Stay informed…