Administrative Analyst​/Deputy City Clerk

RECRUITMENT OVERVIEW

The Heart of Transparency. The Backbone of Local Democracy.

Local government thrives on trust, transparency, and efficiency. As the Administrative Analyst / Deputy City Clerk, you will be the custodian of that trust.

In this essential role, you will be the vital link between elected officials, city departments, and the public. You will ensure the smooth operation of democratic processes—from coordinating City Council agendas and managing board appointments to administering municipal elections and upholding the Public Records Act.

Tulare is a full-service Charter City with approximately 400 full-time employees. The City of Tulare is a supportive organization where people take pride in their work and in the community they serve. Tulare is also a place where people can grow professionally, a place that values innovation and a place where people can make a positive and lasting change in the community.

We are seeking a meticulous, legally savvy analyst who values discretion, operates with flawless professionalism, and wants to dedicate their talents to ensuring our local government remains open, accessible, and accountable to all.

• Executive Strategy & Operations: Manage the City Manager’s priority schedule, coordinate high-level logistics for elected officials, and conduct research studies to back executive decisions.
• Legislative Administration: Lead the quality control and publication of City Council and Board of Public Utilities agendas, attend official meetings, and draft critical legislative documents like resolutions and ordinances.
• Democracy in Action: Coordinate municipal election activities, manage candidate filings, ensure FPPC compliance, and oversee the recruitment and tracking for City boards and commissions.
• Transparency & Records Management: Champion the City’s Records and Information Management Program, navigate Public Records Act compliance, and lead continuous improvement in digitization.
• Contracts & Projects: Route and administer complex contracts, manage citywide procurement activities, and help spearhead special operational initiatives.

Under general supervision, performs advanced professional, confidential, analytical, technical, and administrative work in support of the City Manager Office and City Clerk’s Office; coordinates and administers complex programs and projects requiring substantial independent judgment, discretion, and initiative; serves as a lead coordinator for legislative administration, records and information management, public records administration, board and commission support, contract administration, executive support, and other departmental operations;

and performs related work as required.

Receives general supervision from the City Clerk & Public Affairs Director with additional direction from the City Manager and Assistant City Manager. May provide lead direction to project teams and cross-departmental work groups.

This is a single incumbent professional-level classification responsible for providing advanced analytical, legislative, and executive administrative support. Exercises considerable independent judgement while coordinating legislative processes, executive support functions, records management, Public Records Act compliance, municipal elections, contracts, and Citywide administrative projects while serving as a key liaison with elected officials, City departments, outside agencies, and the public.

(Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential…