Assistant Project Accountant

Assistant Project Accountant

The Assistant Project Accountant is responsible for routine administrative duties, including maintaining accurate and complete records of project documents and assisting the project teams with the accounting and billing process. The position works under the direct supervision of either the Project Manager or a more senior Project Accountant. This position must demonstrate strong organizational and time management skills.

Major duties and responsibilities include:

• Processing all material and subcontractor invoices for approval and inputs into the accounting system
• Assisting in the review of subcontractor pay application information, including current contract value, stored materials, owner direct purchasing, and retainage
• Requesting, collecting, and filing partial and final release of liens; ability to identify and address any needed changes
• Tracking and assisting with subcontractor insurance compliance renewals
• Requesting and obtaining valid W-9s for new vendors
• Collecting, confirming compliance, and processing certified payrolls when required
• Receiving and processing payroll for hourly employees
• Assisting with onboarding of new team members
• Processing personal action forms (PAF) for all craft employee changes
• Assisting with generating billing backup details and reconciliation of billings against job cost per MCC standards
• Preparing job cost corrections as required
• Setting up and maintaining general subcontractor correspondence and accounting files in the document control system
• Receiving, date stamping, and distributing all incoming mail
• Ordering and maintaining stock of office supplies
• Helping maintain records of computer-related equipment and preparing equipment transfers as needed
• Assisting the Superintendent or Safety Manager in maintaining OSHA documentation and postings
• Providing general administrative support to the project team as requested
• Conducting themselves in accordance with our guiding principles and exhibiting attributes matching the way we work
• Other duties as assigned

Job skills and abilities guidelines include:

• Computer knowledge and efficiency, including Microsoft Office products
• Knowledge of Vista or similar accounting system/ERP, or ability to navigate within 30 days of hire
• Good time management and organizational skills
• Ability to follow set instructions and seek results
• Functions effectively as part of a team
• Dependability

Minimum qualifications include:

• High school diploma or GED
• Previous relevant accounting experience or 2 years of industry experience

Working conditions and physical efforts include:

• Ability to physically stand, bend, sit for long periods, and squat throughout the day
• Ability to repeat the same movements
• Ability to communicate effectively to participate fully in meetings, video conferences, and phone calls
• Use hands to type, handle, control, or feel objects, tools, or controls
• Occasionally lift, pull, or move up to 25 lbs
• Required to travel into Stillwater, OK a minimum of 3 days a week and Tulsa, OK the remainder of the week (must have a valid Driver's License)