Accounting Generalist

Overview:

Accounting Generalist (Full-Time, Onsite Position)
Are you looking for a job that pays you to make a difference? Do you have a passion for helping others? If so, Volunteers of America Oklahoma (VOAOK) may be the right organization for you. Join our dedicated and talented team and make a personal, and fulfilling, contribution to the lives of the people we serve.

Job Summary:

We are looking for an Accounting Generalist to join VOAOK. The Accounting Generalist assists and supports all functions of the non-profit accounting department including, but not limited to: revenue billing for all Federal and State grants and contracts, accounts payable, accounts receivable, account research, payroll, reconciliation of bank and other financial statements, and maintenance of the general ledger.

Job Duties and Responsibilities:

Maintain records of all client community accounts (checking, savings, cash, and client funds).Review bills and check requests. Verify and code bills and enter into accounting system to be paid.

Print checks, obtain signatures and mail in a timely manner.

Process petty cash semi-monthly. Review receipts, email PC’s regarding missing receipts.

Establish and maintain files.

Maintain vendor files and complete filing of invoices on a weekly basis.

Maintains and updates files, including name or address changes, mergers, or mailing attentions.

Copies, files, and retrieves materials for accounts receivable as needed.

Produce and distribute weekly report of checks requests requiring receipts or receipts and cash balance.

Enter all deposits into the appropriate bank account in the accounting system.

Process and bill employee mileage.

Monitor critical issues in the timekeeping system and contact PC’s if necessary to clear critical issues.

Review electronic timesheets; make adjustments if needed for PC time, In-home, etc.

Review timesheets for coding stream and notify PC’s for corrections.

Prepare and distribute payroll reports as necessary.

Reconcile payroll liability accounts.

Prepare check requests for payroll related disbursements.

Answer employee questions regarding payroll.

Import electronic timesheets into payroll system.

Enter payroll processing reports into payroll system.

Reconcile W-2’s.Calculate billing records with accuracy and bill in accordance with applicable program or grant requirements.

Verify, track, and compare Prior Authorizations with billing data to ensure appropriate claims submission.

Prepare, process, and transmit billing data through applicable claims management software and/or grantor websites while meeting respective billing deadlines.

Maintain and bill program service fees, and other client receivables where the Organization pays on behalf of clients for which they are not the representative payee.

Post billing information to the appropriate accounts receivable and general ledger accounts within accounting software.

Manage unbilled transactions.

Creates invoices according to company practices

Review accounts payable Invoices and expense accounts for billable expenses.

Communicate billing issues to Program Coordinators and Directors.

Research denials and adjustments, resubmit claims data as needed, respond to billing inquiries, reconcile discrepancies and initiate billing corrections as required.

Researches discrepancies and past-due amounts with the assistance of the CFO, Director of Accounting and other staff.

Process budget exceptions.

Prepare and enter monthly journal entries.

Reconcile and review revenue monthly and prepare required journal entries on a monthly basis.

Prepare, import, and post payroll journal entries.

Calculate, review, and reconcile allowance for doubtful accounts.

Prepare weekly aging report.

Distribute aging report to appropriate Finance and Program management,…