Training Coordinator

Job Description - Training Coordinator (260187)

Organization: National Resource Center For Youth Services (NRCYS) at the University of Oklahoma

Job Location /

Schedule:

Full-time, Hybrid work type

Salary Range: Targeted salary range up to $21.00, based on education and related experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

The Training Coordinator provides comprehensive logistical, operational, and participant-support coordination for NRCYS training programs and events. This role ensures trainings run smoothly from planning through closeout by managing scheduling, materials, venue arrangements, participant progress, communication, and data tracking. The Training Coordinator collaborates with NRCYS units, trainers, vendors, and participants to support state and national initiatives in alignment with the NRCYS mission.

• Event & Training Logistics:
  Coordinate logistical needs for events, including scheduling, reserving/contracting sites, room setup, equipment setup, and material preparation.
• Registration Management:
  Manage registrations, enrollments, rosters, and waitlists.
• Inventory & Material Management:
  Oversee inventory, storage, transportation, and care of all training materials, equipment, and supplies.
• Participant Progression & Closeout:
  Track participant attendance and prework completion; review and secure approvals for participant accommodations; complete closeout tasks (final rosters, CEUs when applicable, reports, invoice processing, and evaluations).
• Communication &
  
  Collaboration:
  
  Communicate with NRCYS units, vendors, customers, and University departments on logistics and participant needs; serve as point of contact for trainers and participants regarding enrollment, prework, and attendance needs.
• Meetings & Internal Support:
  Plan and attend internal and external meetings (NRCYS staff meetings, project meetings, University meetings).
• Data & Documentation Management:
  Compile and maintain training, registration, and evaluation data; maintain spreadsheets, correspondence, and project documentation.
• Travel:
  Regular local travel is required frequently; most days are not spent in the office, but at various training sites; statewide travel is required occasionally.
• Commitment to Vision, Mission, Values, and Core Principles:
  Uphold, safeguard, and engage in activities to support the University, Outreach, and NRCYS.

Required

Education and Experience:

• Bachelor’s degree in a related field, AND:
• 6 months of related experience.

Substitution: 48 months of related experience for a degree (54 months total).

• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams) and Adobe.
• Effective communication and listening skills.
• Detail-oriented for accuracy of data and information.
• Highly organized and able to handle multiple projects and deadlines.

• Experience supporting training programs, conferences, workshops, or large-scale events.
• Experience coordinating logistics such as registration, scheduling, travel, room setup, and materials management.
• Experience working in an educational, nonprofit, child-welfare, or human-services setting.
• Experience working with vendors, trainers, or contracted service providers.
• Experience maintaining program, evaluation, or training data.

• Strong proficiency in Microsoft Excel, including formulas, sorting, filtering, and data validation.
• Skill in document formatting and layout in Microsoft Word and Adobe PDF tools.
• Ability to communicate effectively with participants, trainers, internal teams, and external partners.
• Strong customer-service skills, especially in responding to participant needs or troubleshooting issues.
• Ability to work independently while collaborating across functional units.

This position has no supervisory duties.

If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit the OU policy page.

The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (as applicable), age (40 or older), religion, disability, political beliefs, or veteran status.

Hiring contingent upon a Background Check? Yes

Special Indications:
Hiring contingent upon police records check

Job Posting: Jan 30, 2026

Required Attachments: Documents required for this…