Business Manager

As a key member of the management team, the Manager must ensure compliance with all company policies and procedures while using analytical skills to be a resource to the Executive Admins and Distribution Center Admin. The Business Manager will provide administrative, financial support services and analysis for the operational and sales teams. They will also ensure accurate and timely internal administration and adherence to proper accounting and reporting procedures.

• Purchase Supplies for Tulsa, Vinita, Okmulgee and Stillwater Locations
• Provide Training & Development on day-to-day direction and assistance to Executive Admin and Distribution Center Admins
• Collaborate with Distribution Center and Market Unit teams on communications from ELT
• Collaborate with Shared Services and Region headquarters
• Participate in personal training & development opportunities
• Participate in routine meetings (daily/monthly)
• Review & ensure payroll is processed timely and accurately on a weekly basis
• Coordinate and support PAT (pricing exception) process as required by regions
• Point of contact for distribution center office equipment (computers, copiers, faxes, printers, network, phones, etc.)
• Maintain building security card access system
• Coordinate all general administrative activities as necessary (reception, phones, supplies, etc.)
• Data Entry / Prepare Business Reports and Presentations
• Process new employee paperwork and facilitate New Employee Orientation
• Cell phone administration
• Assist in Accounts Payable efforts when necessary
• Process A/P invoices in company preferred method
• Collaborate with management team on monitoring and controlling of operating expenses to include identification of savings
• Audit and monitor Comdata transactions - Contract support Internal Controls Responsibilities
• Perform monthly/quarterly independent internal control audits
• Support the sampling/free goods process to ensure that there are proper internal controls
• Maintain legal and HR compliance postings

• Assist Sr Executive Assistant to President (reports, meeting room set up, etc.)
• Manage incoming and outgoing phone and email communications.
• Maintain various departmental database systems and lists; create and enter data into spreadsheets.
• File, fax, distribute mail and order supplies.
• Prepare letters, memos, and other routine correspondence.
• Interface with customers and management at various levels.
• Coordinate meetings and travel arrangements and maintain department calendar.
• Process purchases cards, expense reports, and invoices.
• Create presentations and corresponding materials.
• Process AP Invoices, prepare check requests, research payments, prepare transmittal logs
• Reconcile P-card Statements (company credit cards)
• Review Expense Distribution Log
• Process T&E Requests
• Prepare IFTA Reporting
• Reconcile pager, phone bill, and provide reporting on usage

• College Preferred or equivalent business experience required
• SAP and Margin Minder work experience preferred.
• Five plus years office experience with similar responsibilities
• Finance or management background
• Strong communication skills and ability to coach co-workers.
• Strong organizational skills
• 2-5 years’ experience in automated office environment required
• Minimum 1 year of finance related experience in an office environment required
• Working knowledge of Microsoft Office applications and SAP