Administrative Assistant

Description

DEFINITION:

The Administrative Assistant provides clerical, receptionist, and administrative support to ensure the efficient daily operation of the office. This position serves as the first point of contact for visitors and callers, assists with fleet-related coordination, and supports staff across a multi-level office environment through strong organizational and communication skills.
EDUCATION AND EXPERIENCE:

High school diploma or GED required;
Associate's degree or other administrative training preferred.

2+ years of experience in an administrative, clerical, or receptionist role preferred.

Experience working in a professional office environment, including multi-department or multi-level facilities.

Experience coordinating office resources, scheduling, or fleet-related activities is a plus.

Proficiency with standard office equipment and computer applications (Microsoft Office Suite, email, scheduling systems).
KNOWLEDGE, SKILLS, AND ABILITIES:

Strong organizational and time management skills with the ability to prioritize multiple tasks.

Professional interpersonal skills with a customer-service mindset.

Ability to communicate effectively both orally and in writing.

Knowledge of general office procedures, clerical functions, and receptionist responsibilities.

Ability to maintain confidentiality and exercise sound judgment.

Ability to work independently and collaboratively with staff at all levels of the organization.
JOB DUTIES AND RESPONSIBILITIES:

This position is responsible and held accountable for the following duties:

Provides clerical and administrative support including filing, copying, data entry, and document preparation.

Serves as receptionist by answering phones, greeting visitors, directing inquiries, and providing general office information.

Maintains a professional and welcoming front office environment.

Supports fleet-related activities including vehicle scheduling, tracking usage, maintaining records, and coordinating service appointments as needed.

Assists staff throughout a multi-level office building, including delivery of materials, coordination between departments, and support for daily operational needs.

Helps manage office supplies, mail distribution, and general office organization.

This job does require the selected candidate to possess a current and valid driver's license, to have a clean driving record and reliable transportation, as occasional driving or fleet-related tasks may be required.

Employee must be willing and able to perform all job-related travel normally associated with this position.

Performs other reasonably related duties as assigned by the immediate supervisor or other management as requested.

Meet or exceed "satisfactory" expectations at any scheduled job performance evaluation.

Regular and predictable attendance is essential and expected for this position.

Must perform the specific job duties as listed above to meet position expectations.

In addition, must possess skill in working cooperatively and effectively with clients, staff, management, and other professional groups; in exercising mature judgment in dealing with people; in presenting ideas clearly and accurately; in reading and comprehending the English language; and in communicating effectively, both orally and in writing.