Administrative Assistant

Universal Field Services is seeking an Administrative Assistant to support our project teams. This is an in‑office role ideal for someone who thrives with autonomy, takes initiative, and is comfortable managing tasks with minimal supervision.

• Data entry and document management
• Assisting with project tracking and reporting
• Supporting field staff
• General administrative support for the team

We’re looking for someone who is organized, proactive, and able to think independently in a fast‑moving environment.

This position is primarily responsible for performing routine clerical and administrative functions such as drafting correspondence, organizing and maintaining paper and electronic files, or providing information to callers by performing the duties described herein.

Core duties and responsibilities include the following. Other duties may be assigned.

• Greets visitors and callers, handles inquiries, and directs them appropriately.
• Operates office equipment and uses computers for spreadsheets, word processing, database entry, and other applications.
• Sets up and maintains paper and electronic filing systems.
• Records, types, and distributes meeting notes, correspondence, and reports.
• Prepares outgoing mail and correspondence, including email, faxes, and courier packages.
• Orders and maintains supplies and arranges for equipment maintenance.
• Works cooperatively with all office staff.
• Reports to Project Manager, Assistant Project Manager, or Supervisor as defined by the project(s).