Admissions Assistant

Overview

Admissions Assistant – Bilingual (Spanish)

Location:

Tulsa, OK | On-site

System One has partnered with a Tulsa company that is hiring an Admissions Assistant to support a mission-driven organization focused on early childhood education and family services. This role is ideal for someone who thrives in a front-facing, administrative environment and values meaningful community impact.

• Greet and assist visitors, applicants, and clients in a professional and welcoming manner
• Answer incoming calls and direct inquiries to the appropriate team members
• Provide accurate information about programs and referral services
• Maintain confidentiality while handling messages and client records
• Monitor visitor logs and issue badges to ensure a secure environment
• Assist with data entry, file labeling, and supply ordering
• Help manage conference room calendars and confirm bookings
• Sort and distribute incoming correspondence (emails, faxes, voicemails)
• Support document retention processes for program participants
• Track and monitor department budgets and provide general office support
• Share information about early childhood programs and guide families through the application process
• Record client interactions in the system and ensure accurate documentation
• Collaborate with internal departments to ensure smooth operations

• High School Diploma or GED
• At least 1 year of relevant experience in an administrative or customer-facing role
• Bilingual fluency in English and Spanish (verbal and written)
• Strong interpersonal and communication skills
• Ability to multitask, stay organized, and maintain confidentiality
• Proficiency in Microsoft Office and Office 365
• Event planning experience is a plus

If you’re ready to be the welcoming face of a team that’s making a difference in the lives of families, we’d love to hear from you. Apply today to join a supportive and purpose-driven workplace!

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

: #208-Rowland Tulsa