Administrative Assistant - Science & Engineering

Administrative Assistant - Science & Engineering

Oral Roberts University is a non‑profit organization whose staff and faculty actually make a difference in the lives of its students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better!

CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.

The primary responsibility of this job is to provide administrative and secretarial support for the Chair and faculty of the Department of Computing and Mathematics.

• Assists students and department majors with schedules; assigning advisors; informing of upcoming events; submitting forms and other various requests.
• Oversee the revision of syllabi in a timely manner. Assist the department professors as needed in this project;
  Maintain syllabi files, both current and past. Uploads syllabi online.
• Assists the department chair with submitting and tracking various forms involved with hiring department faculty.
• Send/receive and distribute materials sent to the copy center.
• Keep the department instructors advised of upcoming deadlines and assist them in whatever manner necessary.
• Provide for the day‑to‑day smooth operation of the department.
• Maintains office supply inventory, reorders as needed.
• Process and track purchase order requisitions
• Assists in processing room reservations for faculty in EMS program
• Submits maintenance work orders
• Reconcile month budget (encumbrance) reports and keeps spreadsheet
• Runs and enters information into various spreadsheets
• Manages Late Exam Fees; occasionally proctors exams
• Prepare Faculty Load, Sharing & Overload Reports
• Assist the Department Chair in the publishing and editing of the annual department newsletter.
• Prepare monthly department meeting agendas and takes and transcribe minutes.
• Hires; supervises; directs work; corrects electronic timecards for student workers
• Answer phones, greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Sorts and distributes mail
• Assist students, secretaries, and others when necessary.
• Assist with meetings, i.e., organize and prepares refreshments as needed
• Main coordinator for the annual Hooding Ceremony and all it entails.

KNOWLEDGE &

EXPERIENCE:

• Requires a high school diploma or GED. College level courses helpful.

SKILLS & ABILITIES:

• Must be proficient in Microsoft Word and Excel and knowledgeable of computer hardware and software. Requires excellent keyboarding skills.
• Requires three years of secretary or five years clerical experience.
• Must be able to compose correspondence and take minutes.
• Must be creative and resourceful.
• Must exhibit and maintain confidentiality.
• Must possess the ability to recognize needs and implement changes when needed.
• Must exhibit the ability to complete comprehensive projects with minimal supervision.

Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.