Emergency Response Administrator

Emergency Response Administrator page is loaded## Emergency Response Administrator locations:
US - OK - Tulsatime type:
Full time posted on:
Posted 4 Days Agojob requisition :
R3270
** Emergency Response (ER) Administrator
**** Position Summary
** The Emergency Response (ER) Administrator provides comprehensive administrative and operational support to ensure the effective coordination of emergency response activities and day-to-day office functions. This role is critical in maintaining accurate documentation, timely communication, and organized project management in a fast-paced environment. The ER Administrator collaborates with internal teams and external clients to support emergency response operations and overall office efficiency.
** Position Details**
* *
* Reports to:

** Base Manager
* *
* Location:

** Onsite
* ** Position Type:
** Full-Time
* ** FLSA Status:
** Non-Exempt
* ** Pay:
** Hourly
* * Essential Job Functions
*** Provides administrative support to the team, including scheduling meetings, coordinating logistics, and managing documentation
* Answers phone calls, schedules appointments, greets walk-ins, accepts mail/packages, and writes correspondences
* Receives and documents emergency response calls; completes call sheets for incidents received directly by the office
* Prepares detailed emergency response reports for all ER projects; submit to the District Manager for review and approval before forwarding to the client within 24 hours of dispatch
* Initiates and sets-up all new projects in the company’s system
* Entesr and completes expense reports for office and field personnel
* Assists with the preparation of reports, presentations, and other materials for emergency response planning
* Manages office supplies and equipment, ensuring necessary items are stocked and available for field operations
* Serves as a point of contact between the field team and internal departments such as Safety, HR, and Fleet, ensuring timely and accurate information sharing
* Handles confidential and sensitive information with the utmost professionalism and discretion
* Performs general office duties such as filing, data entry, and maintaining organized records
* Performs other duties as assigned
** Minimum

Job Requirements
*** High school diploma or equivalent
* Proven experience as an administrative assistant or in a similar role, preferably within an emergency services or crisis management environment
* Strong organizational and multitasking abilities
* Excellent written and verbal communication skills
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and general office equipment
* Ability to work independently, as well as collaboratively within a team
* Strong attention to detail and accuracy
* Ability to handle sensitive information with integrity and confidentiality
* Flexibility and adaptability in a fast-paced environment
** Work Schedule/Work Environment
*** The standard working hours are 8 AM – 4 PM but may vary depending on the customer and project
* Ability to sit and work at a computer for extended periods
* Ability to lift and carry office supplies (up to 25 lbs)
** Job Description and Hiring Disclaimer
** This position description incorporates the core responsibilities of the job. It recognizes that other related duties not specifically mentioned might also be performed, and that not all responsibilities may be carried out depending on operational needs.

The hiring department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history.

Criminal history will not automatically disqualify a candidate.
** Commitment to Diversity
*** Ambipar Response is always looking for the most qualified and experienced professionals with a passion for public safety, emergency management, homeland security, disaster response, and continuity of…