Administrative Assistant

Job Summary

The Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. This position is directly supervised by the Regional General Manager or, in a corporate setting, the Executive Assistant.

Job Responsibilities

* Computer Use:
Utilize computers for database management, word processing, and other applications

* Telephone Handling:
Answer calls, provide information, take messages, or redirect calls

* Database Management:
Create, maintain, and enter information into databases

* Filing Systems:
Organize and manage paper and electronic filing systems, update documents, and maintain records

* Office Equipment:
Operate and arrange repairs for office equipment like fax machines, copiers, and phone systems

* Visitor and Call Handling:
Greet visitors and handle their inquiries or direct them as needed

* Scheduling:
Maintain scheduling and event calendars, and confirm appointments

* Documentation:
Complete forms according to company procedures, and make copies of correspondence or other materials

* Additional Duties:
Perform other related tasks as assigned

Qualifications

* Computer

Skills:

Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint)

* Experience:

Prior experience in a fast-paced environment

* Education:

High School Diploma or GED

* Experience:

At least 1 year in an administrative support role within a professional setting

* Communication

Skills:

Strong verbal and written communication skills

* Administrative Knowledge:
Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form design

* Effective Communication:
Ability to communicate effectively based on the audience's needs

* Organizational

Skills:

Strong organizational and time management abilities