Project Coordinator

Benefits

• 401(k)
• Company parties
• Dental insurance
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Wellness resources

We are seeking a motivated and detail-oriented Project Coordinator to join the Filtrex team in a fast-paced, high-demand environment. This role supports the successful execution of projects that directly impact our partners and clients.

This position reports directly to the Vice President of Service and works closely with internal service departments, external partners, and leadership.

While this is not a senior project management role, this is also not a task-only position. The Project Coordinator is expected to take ownership of assigned projects, ensure follow-through, and help drive outcomes — not just track activities. The ideal candidate is organized, adaptable, responsive, and capable of managing multiple priorities while continuing to grow their project management skill set.

Flexibility, strong communication, and the ability to respond to time-sensitive needs are essential for success.

• Coordinate project planning and support execution across departments
• Serve as a primary point of contact for project updates and communication
• Ensure clients and partners receive timely responses and clear status updates
• Maintain project timelines, task tracking, and documentation
• Monitor project progress and report updates to the Vice President of Service
• Organize meetings, capture notes, and track action items to completion
• Identify risks, delays, or performance issues and cascade appropriately
• Support oversight of service provider performance, including quality, timeliness, and professionalism
• Assist with tracking project costs, timelines, and margin-related data
• Support urgent or time-sensitive project needs when they arise
• Ensure project activities align with company processes and service standards

Clients and partners must feel supported, receive timely communication, and always have visibility into project status. Responsiveness and follow-through are critical.

Assist in monitoring service provider performance to ensure quality, timeliness, professionalism, and accountability. Performance concerns should be documented and escalated for resolution.

Support tracking of project-related costs, timelines, and margin data. The goal is to contribute to efficient project execution while helping protect profitability.

Projects should not stall due to lack of follow-up. The Project Coordinator is expected to take initiative, communicate proactively, and help move work forward.

• Bachelor’s degree preferred (or equivalent work experience)
• Minimum of 5 years of experience preferred in project coordination, operations support, administrative project support, or a related role
• Strong organizational and time management skills
• Ability to manage multiple projects and shifting priorities in a fast-paced environment
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with project tracking tools is a plus
• Strong written and verbal communication skills
• Coachable, detail-oriented, and able to take direction while working independently

• Ability to begin employment within the next 30 days
• Occasional weekend availability as business needs require
• Willingness to assist with urgent project needs in coordination with partners and clients
• Successful completion of a background check (required for all employees per company policy)

• Competitive salary (mid-level)
• Paid Time Off (PTO)
• Health, dental, and vision insurance
• 401(k) retirement plan
• Career growth and advancement opportunities

If you believe you’re a strong fit for this role and are looking for an opportunity to take ownership while continuing to grow in a project environment, we’d love to hear from you—please reply with your resume.