Receptionist-Phoenix Center

Organization Phoenix Rising

Pay $16.15;
Pay Frequency Hourly;
Full Time / Part Time;
Full time

Under direction, performs responsible front office communication, scheduling, and administrative support work. Serves as the first point of contact for students, families, staff, and visitors while maintaining accurate records and supporting daily school operations. Duties include managing phone communications, scheduling prospective student interviews, maintaining visitor check‑in procedures, supporting student enrollment processes, and assisting school administrators with clerical and organizational tasks in a fast‑paced school environment.

Yes (as defined under Oklahoma Statute Title 63 § 427.8). All candidates conditionally offered transfer, promotion or initial hiring into a DOT/safety‑sensitive position shall submit to testing for drugs and alcohol and test negative before performing any job functions that are safety‑sensitive or require a CDL. External job applicants with a confirmed positive drug alcohol test result shall be denied employment and shall be required to wait one year before applying for another position within Tulsa County.

• Receive, answer, and direct incoming phone calls for the school, providing accurate information and routing inquiries to appropriate staff members.
• Greet students, families, staff, and visitors in a professional and welcoming manner while serving as the primary front office contact for the school.
• Manage visitor check‑in procedures, ensuring all guests follow district security policies and sign‑in protocols in accordance with school safety requirements.
• Schedule and coordinate interviews and appointments for prospective students and families, maintaining accurate calendars and communication with school staff.
• Manage and oversee the student enrollment process, including requesting and collecting records from previous schools, coordinating required enrollment documentation, and ensuring newly enrolled students receive appropriate class schedules and orientation information.
• Support school administrators and staff with projects, clerical tasks, reports, and additional assignments that support school operations.
• Oversee and manage the school’s food pantry and food bank program, including organizing supplies, maintaining inventory, coordinating distribution to students and families, and supporting access to available resources.
• Assist with preparation and support for school events and activities, including remaining after normal work hours when necessary to support events such as Parent Teacher Conferences, Prom, and other school functions.
• Ensure compliance with all district security policies, procedures, and front office protocols required by Tulsa Public Schools.
• Maintain a clean, organized, and professional front office workspace that supports efficient daily operations.
• Complete all required Tulsa County and Tulsa Public Schools training, documentation, and additional requirements as established.
• Perform other duties as assigned.

Skill in answering and directing phone calls efficiently and accurately while maintaining a professional and courteous demeanor with students, families, and staff.

Knowledge of general office procedures, student enrollment processes, computer systems, and communication tools used within a school environment, including email, scheduling systems, and Microsoft Office.

Ability to work effectively in a fast‑paced and sometimes high‑stress school environment while maintaining organization, professionalism, and confidentiality.

Ability to communicate clearly, manage multiple tasks simultaneously, and provide excellent customer service to diverse groups of students, families, and community members.

Ability to follow Tulsa Public Schools policies, safety procedures, and administrative guidelines while supporting school leadership and maintaining a welcoming school environment.

This job has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty…