Nonprofit Administrative Support Specialist

Join Housing Solutions Tulsa as a Full-Time Nonprofit Administrative Support Specialist and contribute to meaningful social change. This onsite role is an opportunity for mission-driven candidates who value empathetic community service and the housing efforts in Tulsa. You will engage directly in enhancing our administrative functions, including managing accounts payable and utilizing SharePoint for seamless operational efficiency.

You will be offered great benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Flexible Spending Account, and Paid Time Off.

Housing Solutions leads the charge in ending homelessness in Tulsa County, serving as the cornerstone for transformative change. As the lead agency for the HUD-funded Tulsa County Continuum of Care, we are dedicated to uniting local organizations and stakeholders to deliver essential services and create sustainable housing solutions. Our work ensures that individuals facing homelessness and housing insecurity receive coordinated support to find stable housing.

By joining Housing Solutions, you'll be part of a dedicated team that profoundly impacts lives and strengthens the fabric of our community.

The Administrative Support Specialist at Housing Solutions Tulsa plays a pivotal role in ensuring smooth and efficient day‑to‑day operations. This dynamic position requires managing a high volume of tasks with exceptional efficiency, improving the organization’s performance. The role encompasses office management support, accounts payable management, human resources assistance, board administration, and IT support. You will develop and implement efficient procedures, manage vendor relationships, and ensure compliance with policies, all while maintaining a high level of customer service with internal and external stakeholders.

To thrive in this role you should possess a blend of relevant skills and experience. A minimum of an Associate’s degree paired with two years of related experience, or a combination of education and hands‑on work in nonprofit operations, office administration, bookkeeping/accounts payable, or process improvement, is essential. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) is required, along with demonstrated experience building or managing SharePoint sites.

Successful candidates will showcase excellent organizational and time‑management abilities, strong written and verbal communication skills, and the capacity to handle confidential information discreetly. Familiarity with Quick Books Online is preferred, and certification or pursuit of certification in Business Administration, Office or Project Management, or related fields is highly desirable.

• Associate’s degree and 2 years of related experience; OR 2 or more years of directly applicable field experience; OR a combination of relevant education and experience.
• Demonstrated background in at least two of: office administration, nonprofit operations, bookkeeping/accounts payable, or process improvement.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) with experience building or managing SharePoint sites.
• Excellent organizational and time‑management skills, managing competing priorities without compromising quality.
• Strong written and verbal communication skills with experience coordinating across internal teams and external stakeholders.
• Discretion in handling confidential information, including personnel matters and board‑level materials.
• Quick Books Online experience preferred, including invoice processing, vendor management, and basic reporting.
• Certification or active pursuit of certification in Business Administration, Office or Project Management, or related field;
  SharePoint or Microsoft 365 certification preferred.

Salary: $22.00 - $25.00 per hour.