Operations Coordinator

Position Overview

Javelin Operations specializes in preparing mission‑critical mechanical systems for successful startup through mechanical flushing, chemical treatment, stainless steel passivation, and system cleanliness verification. We support some of the most demanding data center, industrial, and critical infrastructure projects in the country.

As our company continues to grow, we are looking for a highly organized and proactive Project & Operations Coordinator to help keep projects, personnel, equipment, and administrative processes moving efficiently.

Location:

Tulsa, OK (On‑Site)

The Project & Operations Coordinator serves as a key support role within the organization, helping bridge field operations, project management, and office administration. This individual will coordinate project documentation, support recruiting and onboarding efforts, track equipment and PPE needs, assist with customer and vendor communications, and ensure operational details do not fall through the cracks.

This role is ideal for someone who enjoys organization, problem‑solving, and taking ownership of tasks in a fast‑paced environment. This is not an entry‑level administrative position. We are seeking a highly organized professional capable of operating independently, solving problems, and supporting a rapidly growing specialty contractor.

• Coordinate project startup and mobilization activities
• Track and maintain project documentation and records
• Assist with customer onboarding requirements and vendor setup documentation
• Support accounts receivable follow‑up and invoice tracking
• Coordinate employee travel, lodging, and logistics
• Manage PPE inventory and procurement
• Assist with equipment tracking, maintenance records, and asset management
• Support recruiting efforts by reviewing applicants, scheduling interviews, and coordinating onboarding activities
  
  Maintain employee training, certification, and compliance records
• Assist with timesheet collection and administrative reporting
• Coordinate rental equipment and vendor communications
• Support project managers and field leadership with administrative needs
• Track action items and help ensure commitments are completed on schedule

• Strong organizational and time‑management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities simultaneously
• Proficiency with Microsoft Office Suite, particularly Excel and Outlook
• Experience with Quick Books, construction software, or project management platforms is preferred
• Self‑motivated with strong attention to detail
• Ability to work independently and follow through on assigned responsibilities

• Construction, industrial services, mechanical contracting, manufacturing, or project‑based business environments
• Project coordination, office management, operations support, or administrative coordination experience
• Experience working with field personnel, vendors, and customers

• Projects are organized and mobilized efficiently
• Administrative tasks are completed without constant follow‑up
• Field personnel have the resources and equipment they need
• Customer and vendor documentation is maintained accurately
• Leadership can focus on growing and executing the business rather than chasing administrative details

Competitive compensation based on experience, qualifications, and demonstrated ability.

Javelin Operations is an equal opportunity employer committed to building a high‑performing team focused on safety, professionalism, and execution.