Administrative Assistant

The ideal candidate will have prior experience working in a law firm or professional office environment and possess strong organizational, communication, and multitasking skills. The successful candidate must be dependable, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced office setting.

• Answer and direct incoming phone calls.
• Provide front desk coverage and assist with general office inquiries.

• Create and organize notebooks and binders for hearings, depositions, and trials.
• Process incoming electronic faxes, court filings, and mail in a timely manner.
• Generate and distribute reports, calendars, and firm communications.

• Monitor and maintain office supply and refreshment inventories.
• Coordinate ordering of office supplies, food, and other office needs.
• Schedule travel arrangements and coordinate with travel vendors.
• Maintain office equipment, including printers, scanners, and postage equipment.
• Perform approved office errands and assist with office organization projects.

• Keep kitchen, coffee bar, and common areas stocked and organized.
• Assist with maintaining a clean and professional office environment.
• Assist with office decorations and special event setup.

• Prior law firm experience strongly preferred.
• Minimum of 2 years of administrative, receptionist, or office support experience.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to learn and utilize office technology, case management software, and document management systems.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Dependable, self-motivated, and able to work independently.

• 100% employer‑paid health insurance for employees
• Paid Time Off (PTO)
• Paid holidays
• Employer‑paid life insurance
• Short‑term disability insurance
• Professional and supportive team environment
• Opportunities for growth and development

If you are organized, professional, and enjoy supporting a team in a dynamic office environment, we encourage you to apply.