Front Desk Lead – Tulsa

We are seeking a dynamic and organized Front Desk Lead to serve as the welcoming face of our organization. In this vital role, you will oversee front desk operations, manage multi-line phone systems, and ensure smooth office management. Your enthusiasm, exceptional customer service skills, and ability to coordinate administrative tasks will help create a positive environment for visitors and staff alike.

This paid position offers an exciting opportunity to lead front desk activities while supporting overall office efficiency.

• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and providing accurate information
• Oversee daily office operations, including scheduling appointments and managing calendars
• Handle clerical duties such as data entry, filing, proofreading, and maintaining accurate records
• Support administrative functions using Microsoft Office, Google Workspace, Quick Books, and other computer tools
• Assist with bookkeeping tasks and basic bookkeeping using Quick Books or similar software
• Maintain organized filing systems and ensure all documentation is up-to-date and accessible
• Provide excellent customer support by addressing inquiries with professionalism and courtesy
• Coordinate office supplies inventory and place orders as needed to ensure smooth operations
• Support personal assistant duties such as calendar management and appointment scheduling
• Uphold phone etiquette standards while managing incoming calls with efficiency and clarity

• Proven experience in front desk or office management roles with clerical or administrative responsibilities
• Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Exceptional customer service skills with a friendly demeanor and professional phone etiquette
• Prior experience handling multi-line phone systems and managing office operations is preferred
• Demonstrated ability to proofread documents accurately and maintain attention to detail
• Personal assistant or calendar management experience is a plus
• Ability to work independently while supporting team objectives with quick thinking and adaptabilit

Join us as a Front Desk Lead where your energy, organizational talent, and dedication will make a meaningful impact every day! We value proactive individuals who thrive on delivering outstanding support in a vibrant office environment.