Administrative Assistant

Administrative Assistant

Provides administrative support to the department through a variety of related responsibilities.

• Utilize various software programs to create reports, business letters, presentations, and correspondence accurately and timely.
• Compose and transcribe documents.
• Assist in preparing and processing vendor contracts, check requests, expense reports, and invoices.
• Support manager and department with administrative duties.
• Organize and maintain a central filing system, make photocopies, fax, and file documents as requested.
• Receive, sort, and distribute mail.
• Assist with setting up and coordinating meetings and luncheons, including ordering supplies, managing calendars, and managing conference room schedules.
• Inventory, order, and stock office supplies, stationery, and business cards.
• Reconcile invoices and allocate charges appropriately.
• Arrange for service and maintenance of office equipment and serve as liaison with vendors for equipment needs.
• Answer and screen incoming telephone calls, greet and screen guests professionally, and maintain the appearance of the reception area and conference rooms.
• Ensure outgoing mail is sent daily, prepare and deposit Fed Ex packages, and manage incoming mail.
• Maintain the kitchen area and order general supplies.
• Perform all other assigned duties, including managing the main conference room calendar and scheduling building maintenance.

• High School Diploma or GED required.
• Minimum of two to five years of relevant administrative or office experience.
• Proficiency in Microsoft Word, Outlook, and Excel;
  PowerPoint knowledge is a plus.
• Typing speed of 50 wpm.
• Strong organizational and analytical skills with excellent attention to detail.
• Ability to handle priorities under pressure.
• Excellent verbal and written interpersonal communication skills.
• Must interact well with co-workers and represent the company professionally.
• Maintain regular attendance and punctuality.
• Follow directions from a supervisor, understand and follow work rules and procedures, and accept constructive feedback.
• Must possess a professional attitude and appearance.
• Team player with good judgment and decision-making abilities.
• Valid Driver’s License required.
• Minimum 2 years of administrative support experience preferred.
• Ability to work effectively under pressure and handle multiple priorities.

• Regular, in-person attendance at Company communities/job sites and offices during regular work hours.
• Requires the ability to work more than eight hours per day in the confined quarters of a construction trailer, operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds.
• Job may require occasional operation of construction equipment; finger dexterity may be required to operate a computer keyboard and calculator.

• Health, dental, and vision insurance.
• 401(k) retirement plan with company match up to 5%.
• Paid parental leave and adoption assistance up to $30,000.
• Paid vacation and holidays.

Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.