Data Entry Clerk; Election Board

Job Summary

Under general supervision, receives the public, provides information and performs a variety of tasks related to voter registration by performing the following duties.

• Receive, sort and process Oklahoma voter registration or absentee request applications into the Modern Election Support Application (MESA) system.
• File and maintain central registration records.
• Process voter registration cards.
• Process and double‑check voter credit per election.
• Process absentee ballots.
• Alphabetize, redact and double‑check absentee voter credit per election.
• Assist with processing voter absentee ballots in open board meetings.
• Assist department in nursing home absentee voting processes.
• Assist with data entry in Precinct Official department.
• Assist in Precinct Official assignments and training for each election.
• Organize and maintain department‑specific files.
• Receive the public, answer incoming calls, determine nature of business and supply information as authorized or route calls to appropriate supervisory staff.
• Certify voter information requests for copies.
• Process incoming and outgoing mail using mail room machines.
• Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skill in customer service; in maintaining records and files; in typing; in utilizing various office machines; and in operating a personal computer.

Knowledge of departmental policies and procedures; of voter and election regulations and statutes; and of Tulsa County and the voting precincts.

Ability to understand and follow oral and written instructions; to exercise tact, patience and courtesy in dealing with others; to speak clearly, distinctly and in a pleasing tone; to detect clerical errors; and to cooperate and work with others.

This job has no supervisory responsibilities.

High school diploma or general education degree (GED); and one year full‑time paid employment.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations.

Ability to write reports, business correspondence, and procedure manuals.

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumferences, and volume. Ability to apply concepts of basic algebra and geometry.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Knowledge of contact management software, database software, internet software, spreadsheet software, and word processing software.

Valid OK Driver’s License.

The employee is regularly required to operate, activate, use, prepare, inspect, detect, position hands and arms, communicate, convey, express oneself, and exchange information. The employee is frequently required to maintain a stationary position, occasionally required to move or transverse, and must regularly transport, move, position, put and/or install up to 10 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The work environment includes occasional exposure to wet or humid conditions; moving mechanical parts and outside weather conditions. The noise level is usually moderate.

Tulsa County does not discriminate against any individual because of race, color, sex, age, religion,…