Upper School Registrar and Administrative Assistant

Upper School Registrar & Administrative Assistant Position Summary

Holland Hall is Tulsa's only independent Episcopal Pre‑K‑12th grade school, established in 1922 and currently serving about 1,000 students in a coeducational setting.

The Registrar is responsible for maintaining all student academic records, preparing transcripts, verifying fulfillment of graduation requirements, calculating grade point averages, and responding to alumni requests for transcripts when needed. The position also serves as Assistant to College Counseling and is responsible for the online submission of all school documents that support a student’s college application.

www.hollandhall.org | 5666

E. 81st Street, Tulsa, Oklahoma 74137

• Coordinates the college application process.
• Manages student permanent files and student transcripts.
• Oversees the National Merit Scholarship Program and the Oklahoma Academic Scholars program and all related paperwork, submissions, and correspondence.
• Manages college application materials and submission documentation. In Scoir (College Counseling software), maintains accurate records of student applications, deadlines, transcript uploads, standardized testing data, and GPA data.
• Oversees the College Counseling budget with spending approvals from the Director of College Counseling. Maintains accurate records of departmental expenses and assists with reimbursement processing in coordination with the Director of College Counseling and the Business Office.
• Renews and manages all professional organization memberships for the department.
• Supports the Director of College Counseling and college counselors as needed.
• These essential functions describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills.

High‑school diploma or GED. Bachelor’s degree preferred.

Two to five years of clerical and administrative assistance.

• Must be self‑motivated.
• Strong technology proficiency with a preference for those with experience using PCR, Google Suite, and other platforms.
• Maintain exceptional organization along with the ability to handle numerous projects and interruptions.
• Excellent communication skills.
• Must be available to work some evenings as warranted.
• Ability to function in an independent school atmosphere working with various school and volunteer organizations.
• Regular attendance is required for successful completion of job duties.

• Workday from 8:00 a.m. to 4:30 p.m. with a 30‑minute lunch break.
• Activities include walking, standing, bending, kneeling, lifting, finger dexterity, grasping, repetitive motions, talking, hearing, and visual activity.
• Occasionally lift up to 30 pounds.
• Work at a desk and computer for extended periods of time.
• Work primarily indoors in a temperature‑controlled, sealed office.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Holland Hall is an equal employment opportunity employer and does not discriminate against employees or job applicants on the basis of race, religion, color, sex, age, national origin, handicap, veteran, sexual orientation or any other status or condition protected by applicable state or federal laws, except where a bona fide occupational qualification applies.