Office Manager

Office Manager

Location:

Tulsa, OK - W. 7th St.

- Management - Central BSC

The Office Manager serves as the operational backbone of the Central Division Business Support Center (BSC). This pivotal role is responsible for orchestrating all office operations and procedures, ensuring a seamless and professional administrative environment that supports approximately 200 employees.

Essential Duties & Responsibilities:

• Manage, train, and mentor the Receptionist and Mailroom Clerk.
• Delegate tasks to optimize workflow and efficiency.
• Monitor performance and provide backup support.
• Oversee daily office operations for the Central Division BSC.
• Manage vendor relationships for maintenance, equipment, and catering.
• Purchase supplies and equipment within budget.
• Handle room scheduling, filing, and record management.
• Provide administrative support to the Division President, CFO, and VPHR, including reports and project coordination.
• Lead emergency preparedness, OSHA compliance, and first aid logs.
• Chair the Events Committee and manage activity budgets.
• Conduct new hire orientations regarding site procedures.

Required Qualifications:

• B.A. or B.S. degree (or Associate's degree with relevant experience).
• 3+ years of proven office management experience supporting a large-scale office environment.
• 1-2 years of direct supervisory experience.
• Strong "client service" mindset with a collaborative, non-adversarial approach.
• Exceptional organizational skills and high motivation to meet deadlines and exceed goals.
• Ability to build and maintain effective working relationships with diverse stakeholders.
• Strong communication skills (verbal and written) and judgment to handle frequent interruptions.
• Commitment to confidentiality regarding sensitive financial and company issues.
• Ability to foster an environment of teamwork, positive energy, and operational efficiency.
• Proficiency in spreadsheets and presentations.

Preferred Qualifications:

• Previous training experience.
• Degree in Business Administration.