Administrative Assistant to Dean - Science & Engineering Job Tulsa area,Oklahoma USA,Administrative/Clerical

Job Description

The primary responsibility of this job is to provide administrative support for the Dean of the College of Science and Engineering.

Responsibilities

Monitor Course Schedule Change Requests (CSCR's) and keep log
Monitor College of Science and Engineering emails
Process items for dean signature and distribute to next step
Monitor COSE Curriculum Change Proposals (CCP's) and keep a log
Create agenda and take minutes for the COSE biweekly Chairs meeting
Attend the monthly COSE College meeting
Send notification and reminders to COSE department chairs and assistants about things coming due to the dean
Attend Chapel every Wednesday and Friday
Attend all university wide meetings and prayer services throughout the year
Check the mail at least once a week
Coordinate the COSE Faculty Breakfast at the beginning of the Academic Year
Work with department chairs to determine who will attend the CEP meetings and relay that information to the ORU coordinator
College department meeting minutes each month
Run reports as needed
Work with departments to update the outlook address book each semester
Add all important dates and deadlines to the dean's calendar
Schedule meetings and interviews for the dean
Process requisitions when needed
Keep up with the budget
Monitor Faculty and Staff hiring

Requirements

Education:

Requires a high school diploma or GED. College level courses are helpful.

Experience/Skills/Abilities:

Must be proficient in Microsoft Word and Excel and knowledgeable of computer hardware and software. Requires excellent keyboarding skills.
Requires 3 (three) years of secretary or 5 (five) years clerical experience.
Must be able to compose correspondence and take minutes.
Must be creative and resourceful.
Must exhibit and maintain confidentiality
Must possess the ability to recognize needs and implement changes when needed.
Must exhibit the ability to complete comprehensive projects with minimal supervision.
Maintains compliance with the Family Educational Rights and Privacy Act (FERPA) policy and its procedures.

Equal Employment Opportunity:

Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.