Gestionnaire administratif; H​/F

Job Opportunity

Are you someone who thrives on varied days and enjoys coordinating, organizing, and supporting projects while working with many stakeholders? If so, this opportunity might be for you! As part of a dynamic management team, you will be a key administrative pillar for the Sports, Association Life, and Events sectors, working closely with associations, municipal services, and the city's partners. Your responsibilities will include managing municipal halls and supporting their users, coordinating the administrative activities of the department, tracking association grant applications, participating in budget management, preparing conventions, deliberations, and commissions, contributing to the organization of city events, developing communication tools, and participating in the department's projects.

You are organized, meticulous, and responsive. Comfortable with digital tools and administrative management. Recognized for your interpersonal skills and team spirit. Curious, versatile, and ready to take on new challenges. Why not put your skills to work for a management team where projects are plentiful?

• Email management
• Meeting room reservation management
• Handling emergencies and unforeseen events
• Reception protocols
• Editorial standards
• Task scheduling and priority management
• Administrative management techniques
• Document classification
• Agenda management and appointment scheduling
• Public reception, guidance, and information
• Administrative management of an activity
• Room and equipment reservation management
• Keeping administrative records up to date
• Participating in the organization of internal events
• Performing administrative processing of files (letter drafting, document formatting, etc.)
• Answering phone calls, emails, chats, and providing customer information
• Entering legal documents
• Using digital tools
• Using a secure email service

• Demonstrating reactivity
  - Ability to respond quickly to events and unforeseen circumstances, prioritizing actions based on their urgency/importance.
• Organizing work according to priorities and objectives
  - Ability to plan, prioritize, anticipate actions, taking into account resources, means, objectives, and schedule to achieve them.
• Demonstrating autonomy
  - Ability to take charge of one's activity without continuous supervision (if necessary, to request assistance from other company actors).

• Industry sector:
  General public administration
• Company size range: 250 to 499 employees