Office & Experience Coordinator

Title

Office & Experience Coordinator

Location:

Tulsa, OK (on-site)

Employment Type:

Full-time, hourly, non-exempt

Schedule:

8am–5pm, with occasional evenings and weekends

Compensation: $20–$24/hr, based on experience and qualifications

Benefits:
Employer-paid medical, dental, vision insurance, paid time off, paid holidays

Black Tech Street is dedicated to rebuilding historic Greenwood as a premier innovation economy while positioning Tulsa as a global leader in artificial intelligence, cybersecurity and emerging technologies. Through AI fluency training, workforce development, entrepreneurship, and the Greenwood Cyber + AI Lab, Black Tech Street equips individuals, businesses, educators, and organizations with the knowledge and tools to thrive in the AI economy.

Black Tech Street is seeking a highly organized, technology-savvy, and proactive Office & Experience Coordinator to serve as the first point of contact for visitors while supporting the daily operations of our headquarters and the Greenwood Cyber + AI Lab. The ideal candidate thrives in a fast-paced startup environment, anticipates organizational needs, embraces new technology, and creates efficient systems that support internal operations and exceptional visitor experiences.

The Coordinator will oversee office operations, manage calendars and meeting logistics, coordinate travel and vendors, support events and workshops, maintain office inventory, and help ensure a welcoming and professional environment for employees, guests, and partners.

• Serve as the first point of contact for visitors, partners, vendors, and community members.
• Greet guests, answer and direct incoming calls, and respond to general inquiries.
• Manage incoming and outgoing mail and packages.
• Maintain a clean, organized, and professional reception area.

• Manage organization-wide calendars, including meetings, conference rooms, workshops, events, and shared spaces.
• Coordinate travel, lodging, transportation, itineraries, catering, reservations, team retreats, and off-site meetings.
• Maintain office inventory, including office and kitchen supplies, toiletries, snacks, beverages, and other operational needs.
• Coordinate vendors, deliveries, maintenance requests, and office services.
• Provide administrative support to the Chief of Staff and team, including preparing meeting materials, maintaining records, tracking action items, and coordinating meetings.
• Assist with expense tracking, receipt collection, purchasing documentation, and vendor invoices.
• Maintain confidentiality while handling sensitive organizational, personnel, financial, and partner information.

• Support the daily operations and visitor experience of the Greenwood Cyber + AI Lab.
• Ensure meeting rooms and collaborative spaces are prepared and supplies and technology are ready for use.

• Assist with logistic coordination for workshops, training, meetings, and community events, including registration, check-in, room setup, catering, and breakdown.
• Use AI tools and technology platforms to improve administrative workflows and operational efficiency.
• Provide basic troubleshooting for meeting room technology and coordinate with IT when additional support is needed.
• Maintain accurate information in CRM and internal operational systems.

• Alignment with Black Tech Street's mission and collaborative culture.
• Associate's degree required; bachelor's degree in Business Administration, Communications, Hospitality, Operations Management, or a related field preferred.
• Two to five years of experience in office administration, executive support, hospitality, customer service, operations, or office management.
• Experience working in a startup, entrepreneurial, innovation-focused, or other fast-paced environment.
• Exceptional organizational, time-management, and prioritization skills with strong attention to detail.
• Strong written and verbal communication skills and a professional, service-oriented presence.
• Demonstrated ability to…