Administrative Assistant

Job Summary

The Administrative Assistant is responsible for entering and processing purchase orders as received from sales. Updating inventory through Outside production processing. Perform routine clerical and administrative functions such as drafting correspondence, organizing and maintaining paper and electronic files. Communicating with sales and Vendors on the status of production.

• Use computers for various applications, such as inquiry, order entry, order processing, database management or word processing.
• Communicates the status of orders and production to sales.
• Works closely with AP to make sure Processing invoices are paid timely.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, correspondence, or other material.
• Operate office equipment, such as fax machines, copiers, or phone systems.
• Complete forms in accordance with company procedures.
• Make copies of correspondence or other printed material.

• Knowledge of administrative and clerical procedures and systems such as MS office, managing files and records, designing forms, and other office procedures and terminology.
• Communicating effectively verbally or in writing as appropriate for the needs of the audience.
• Strong organizational skills
• High School Diploma or equivalent
• 1 – 2 years of experience in an administrative role