Admin Support Coordinator (Temporary

Pay Range: Commensurate based on education and experience

Benefits Eligible: No

Work Schedule: Other

Travel: Not required

Position Introduction:

Oversees and provides professional administrative support, financial management and budget planning for the department.

• Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing employee information.
• Oversees records maintenance, to include but not limited to inventory, personnel, and office files.
• Submits all paper PAF, EPAF, EDR, travel, and PET's.
• Update time supervisor approver in People Soft, assign required trainings, and run reports.
• Manages approval process for payroll, leave accounting/reporting, and other financial matters
• Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with Federal, State and University policies and regulations.
• Assists with coordination and planning of program hosted events and programs/logistics.
• Negotiates with contractors and vendors.
• Selects, supervises, trains and evaluates performance of assigned staff.
• Coordinates and executes department events.
• May maintain budget and grant administration, account reconciliation, Pcard management, and OU Foundation funds.
• Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance.
• May prepare and reconcile Grant / Foundation reports and verify cash balance in accounts.
• Provides support with purchases, travel, policies and procedures, awards, funding requests, and reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position

Required

Education and Experience:

• 12 months office, clerical or administrative experience.
• High School Diploma or GED.

Hiring Contingent Upon a Background Check: Yes