Administrative Specialist

Administrative Specialist

The Administrative Specialist is the glue that holds the office together! If you're the type of person who shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Lamar office in Tulsa, OK is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Tulsa, Oklahoma and the surrounding areas.

The purpose of the Administrative Specialist is to provide administrative support to the various departments. This position will handle routine office duties and work closely with the Office Manager to ensure that the office functions efficiently and effectively.

What you can expect from us:

• A Monday - Friday 8am - 5pm work schedule
• An hourly range of $16.50 - $18.50/ hour, dependent on relevant experience and qualifications
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including President's Day and Juneteenth
• A comprehensive training program
• Career advancement opportunities
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options and health savings account
• Hospital, Critical Illness, and Accident coverage
• Short & long-term disability and paid parental leave
• Employee Stock Purchase Plan
• 401k plan with company match
• Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
• A people-first culture that invests in connection, community involvement, and transparency around employee feedback

What we are looking for in YOU:

• Requires an excellent command of the English language, both written and verbal
• Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
• Requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines
• Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive
• Must be able to work independently and as a team member
• Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to use fax machine, copiers, scanners, and binding machines
• Requires the ability to handle different challenges each day and adequately prioritize those demands

Education and Experience Requirements:

• High school diploma or Equivalent required
• Associate's degree, business school certification, and/or some college preferred
• A minimum of 6 months of office experience is required. In lieu of experience, a college education will be accepted.
• Or another equivalent combination of education and experience
• A driver's license is preferred.

A day in the life:

• Perform administrative support tasks; type correspondence, compile data for expense and statistical reports.
• Operate telephone to answer, screen, and route calls; relay messages
• Greet and answer inquiries from the general public, customers, and visitors; route and resolve information requests
• Process outgoing mail and receive deliveries
• Type correspondence; compile data for expense and statistical reports
• Coordinate space and office organization; maintaining paper and electronic files
• Filing duties
• Assist with AP and AR duties for the office, but not ultimately responsible for them
• Print out blank contracts for staff – Bulletins, Posters, Commercial, and Digital
• Create Excel spreadsheets for clients and Sales Account Executives

Physical Demands and Work Environment:

• The primary work environment for this position is the office.
• The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, depth perception, and peripheral vision), sitting more than 50%, and talking.
• Nights spent traveling, away from home, are less than 10%.

Who we are:

Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 360,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day. We provide ad space through:
Billboards Interstate logos Hand painted murals Transportation and airports The largest network of digital billboards in the United States We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact.