Executive Administrative Assistant

A growing firm is seeking a highly organized and professional Executive Assistant to support daily business operations and provide executive-level administrative support. This role is ideal for someone who enjoys wearing multiple hats, managing priorities, and serving as a key point of contact for clients and internal stakeholders.

• Manage day-to-day office operations and administrative functions
• Provide executive support, including calendar management, meeting coordination, and travel arrangements
• Prepare client materials, reports, presentations, and correspondence
• Coordinate office vendors, supplies, and facility-related needs
• Assist with scheduling client meetings and maintaining client records
• Support special projects and ensure timely follow-up on action items
• Screen calls, emails, and correspondence with professionalism and discretion
• Maintain confidential information and sensitive financial documents
• Assist with event planning, team meetings, and client appreciation events
• Help improve office processes and operational efficiency

• 5+ years of recent experience in an Office Manager, Firm Administrator, Executive Assistant, or similar administrative role
• Financial services, wealth management, banking, public accounting, or professional services experience strongly preferred
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and attention to detail
• Experience supporting executives or senior leadership teams preferred
• Bachelor's Degree a plus
• $65,000 - $85,000 annual salary, depending on experience
• Medical, Dental, and Vision insurance, 401K, PTO, Paid Holidays, and more
• Full time, onsite role with a stable employer in Tulsa, OK
• Collaborative and professional work environment