Development Operations Coordinator; Tulsa, OK

Development Operations Coordinator (Tulsa, OK)

Job Category :
Executive

Requisition Number : DEVOP
001746

• Full-Time
• On-site

Showing 1 location

Tulsa, OK 74106, USA

VISION: Transform the university through the power of generosity.
MISSION: Unite donor passions with university priorities to elevate the impact of Oklahoma State University.
DEPARTMENT

PURPOSE:

The Advancement Operations team contributes to the mission by translating and operationalizing high level strategy to ensure consistency, clarity, and accountability through intentional partnership with all OSU Foundation departments.

PRIMARY

PURPOSE:

The Development Operations Coordinator  provides essential support to the development team by managing administrative functions, coordinating donor engagement activities,assisting with reporting and data management, andmaintainingsmooth internal and external communications. This role is ideal for a detail-oriented individual with a strong ability to manage multiple priorities and a commitment to supporting philanthropic efforts. This position will belocatedat the Tulsa office on the OSU-Tulsa campus and will support the OSU-Tulsa, OSUInstitute of Technology, and OSUCenter for Health Science steams.

System and Data Management(35%)

• Serve as an expert in OSU Foundation systems and tools including but not limited toLawVu,ascend(Salesforce) and MS Teams, etc.
• Coordinate gift processing, deposits, and pledge documentation.
• Serve as a power user for B.A.R.N. team sites as needed.

Campus and Unit Partnerships (20%)

• Serve as a liaison with campus partners, providing exceptional support for onboarding, troubleshooting, and proposal development.
• Manage designation assignments and ensure signature authority alignment with meticulous attention.
• Support respective unit leads as needed with campus-related inquiries, offering unparalleled assistance.
• Support ticketing process for unit events, including football games and donor receptions as needed in collaboration withunit
  
  Ste warship
  
  Team.

Administrative and Financial Coordination(20%)

• Ensure compliance with departmental budgets, through intentional monitoring of year-to-date expenditures.
• Diligently process, track, and submitPCardsand expense documentation with timeliness and accuracy.
• Coordinate office supplies, motor pool reservations, and more.

Donor and Portfolio Support(15%)

• Assistassigneddevelopment officers(DOs) with insightful contact reports and strategic updates.
• Maintainaccuratedonor records and prepare detailed briefing documents.

Calendar and Meeting Management(5%)

• Manage calendars for development officers(DOs) and key team members tooptimizefundraising and efficient use of time.
• Schedule internal team meetings as needed and prepare comprehensive agendas.
• Organize and support donor visit logistics in partnership with DOs, including reservations, bios, and assembling necessary materials.
• Contribute to and prompt employee engagement fun (anniversaries, birthdays, and retreats) to foster a positiveteamculture.

Reporting and Ticketing Requests(5%)

• Prepare weekly and monthly internal reports and unit/development officer (DO) updates with meticulous attention to detail.
• Manage ticketing for research briefs,Technology Services and Security, record updates, lists, and help track departmental key performance indicators (KPIs) with precision.

Other duties as assigned.

JOB COMPETENCIES AND

EXPERIENCE:


Education & Certifications-

• High school diploma or equivalent experience.

Experience-

• Minimum of 1–2 years of administrative or coordination experience, preferably in a nonprofit, development, or higher education environment.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite andcustomerrelationshipmanagement(CRM) or donor management systems.
• Ability to handle confidential information with discretion.
• Proven sense of humor and ability to have fun!
• Effective Communication: Communicates well (written and verbal); exhibits exceptional listening skills, and is transparent through open dialog and informational sharing; seeks first to understand and assumes positive intent; deals with others in a…