Receiving Specialist

Purchase Order Receiving Specialist

Location:

801 N Xanthus, Tulsa, OK

The Purchase Order Receiving Specialist is responsible for accurately validating, receiving, and closing out purchase orders within the company’s ERP system. This role ensures that goods and services received are properly documented and matched against purchase orders, supporting accurate inventory records and timely payment processing.

• Receive and close out purchase orders in the ERP system based on goods receipts, packing slips, and service confirmations.
• Verify accuracy of quantities, item descriptions, pricing, and delivery details against approved purchase orders.
• Communicate with suppliers, procurement, accounts payable, and warehouse teams to resolve receiving issues or discrepancies.
• Enter and maintain receiving documentation, including receipts, returns, and adjustments, in accordance with company policies.
• Support month‑end and year‑end closing activities related to purchase order receiving.
• Maintain compliance with internal controls, audit requirements, and segregation of duties.
• Assist with process improvements and ERP data integrity initiatives.
• Generate and review receiving‑related reports as required.

• High school diploma or equivalent required; associate’s degree (or coursework) in business, supply chain, accounting, or a related field preferred.
• 1–3 years of experience in purchasing/receiving, inventory control, warehouse operations, and/or accounts payable.
• Proficiency using ERP systems to enter receipts, research purchase orders, and maintain accurate receiving documentation.
• High attention to detail with strong data‑entry accuracy; able to identify and resolve discrepancies in quantities, item details, or pricing.
• Working knowledge of procurement, inventory, and basic accounting concepts, including purchase‑order matching and receipt‑to‑invoice processes.
• Strong communication and collaboration skills; able to work independently and effectively with suppliers and internal teams at all levels.
• Proficient in Microsoft Office (Excel, Outlook, and Word), including basic reporting, sorting/filtering data, and email communication.

• Manufacturing receiving expertise, including purchase order receiving workflow, three‑way match, and working knowledge of MRP fundamentals (demand, lead times, and inventory status).
• Ability to interpret manufacturing purchase orders and supplier documentation (part numbers, revisions, units of measure, pack quantities), and work effectively with bills of material (BOMs) and item masters.
• Strong organization and prioritization in a production environment; able to expedite/clear receipts that impact work orders, line downtime, and supplier performance.
• Clear communication with Procurement, Materials/Planning, Production, Quality, and Accounts Payable to resolve shortages, damages, nonconformances, and invoice holds.
• Experience supporting inventory accuracy in manufacturing (cycle counts, location control, lot/serial traceability where applicable), and partnering with Quality on inspection/hold/release processes.
• Working environment: office setting with extended periods of sitting, phone communication, and handling of files and forms; occasional lifting up to 30 pounds; visual requirements include close, distance, peripheral, and depth perception; valid US driver’s license required; travel by plane as required.

Valmont offers employees and their families a comprehensive Total Wellbeing benefit package to ensure their individual and family’s overall wellness needs are met. Some offerings are dependent on the role, work schedule, or location and can include the following:

• Healthcare (medical, prescription drugs, dental and vision)
• 401k retirement plan with company match
• Paid time off
• Employer paid life insurance
• Employer paid short‑term and long‑term disability including maternity leave
• Work Life Support
• Tuition Reimbursement up to $5,250 per year
• Voluntary programs like tobacco cessation, Type2 diabetes reversal, one‑on‑one health coaching, mortgage services and more

Valmont does not discriminate against any employee or applicant in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, veteran status, disability or any other characteristic protected by law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. If you have a disability and require any assistance in filling out the application for employment email