Project Assistant; Contracts & Invoicing

Position: Project Assistant (Contracts & Invoicing)
Description

Project Coordinator (Contracts & Invoicing)

Location:

100% Onsite in Muskogee, OK (Daily commute required; mileage reimbursement provided)

Compensation: $60,000-$70,000 annually, depending on experience

Duration: 24-36 Month Contract with potential for long-term or permanent employment

Schedule:

Monday-Friday | 8:00 AM - 5:00 PM

About the Opportunity

Robert Half is partnering with a growing Tulsa client to identify a detail-oriented and driven Project Coordinator to support a large-scale project based in Muskogee, Oklahoma. This role is ideal for an administrative or accounting professional who enjoys working with contracts, project financials, and invoicing while collaborating closely with Project Managers and operational teams.

This position offers an excellent opportunity to gain exposure to project management processes and develop into a future Project Manager role.

Key Responsibilities

+ Coordinate and maintain project-related contracts, subcontracts, and vendor agreements

+ Review, process, and track project invoices for accuracy and compliance

+ Support change order administration, including documentation, tracking, and status updates

+ Assist with project budgeting, cost tracking, and financial reconciliation activities

+ Provide administrative support to the Project Management team throughout the project lifecycle

+ Maintain organized project documentation, including contracts, invoices, and financial records

+ Collaborate with internal teams and vendors to ensure project milestones and financial objectives remain on track

+ Assist with onboarding and training initiatives as needed

Requirements

Qualifications

+ 1-2 years of experience in project coordination, accounting, or construction-related roles

+ Strong analytical skills with the ability to interpret data and identify discrepancies

+ Advanced proficiency in Microsoft Excel required

+ Experience handling invoices, contracts, and financial tracking

+ Basic understanding of construction processes and terminology preferred

+

Experience with CMiC or similar systems is a plus

+ Ability to read and interpret construction drawings is a plus

+ Strong attention to detail and organizational skills

+ Excellent communication and team collaboration skills

+ Bachelor's degree in Construction, Business, Engineering, or related field preferred

What's Offered

+ Competitive compensation package

+ Mileage reimbursement for daily travel to Muskogee

+ Long-term project stability with potential for permanent employment

+ Opportunity to work alongside experienced Project Managers and gain valuable project management experience

+ Professional growth and advancement opportunities

Why This Role?

+ Clear path for growth into a Project Manager role

+ Exposure to both project finance and operations

+ Opportunity for full-time conversion based on performance

+ Mileage reimbursement for daily commute

+ Collaborative, team-oriented environment

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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