Procurement Officer

Procurement Officer

Under the supervision of the Accounting Supervisor, serve as an Agency Procurement Officer to fulfill agency purchasing needs. Process all purchasing requisitions and solicit competitive bids for internal agency purchasing. Handle correspondence regarding purchasing. Provide support for the Accounting Supervisor in preparing reports. Will be required to enroll in and successfully complete state purchasing coursework and pass a test within 90 days to serve as one of the Agency’s Certified Procurement Officers.

This job requires a high degree of accuracy and proficiency in Microsoft Office 365.

• Coordinate contract and procurement functions for the agency.
• Review requisitions and specifications and determine acquisition method.
• Complete, independently, all related actions concerning competitive bidding, evaluations, negotiations, award, and closeout, ensuring compliance with State Purchasing Statutes and Agency Purchasing Policy and Procedures.
• Using People Soft, create all ePro requisitions, purchase orders, and required documentation for OMES Central Purchasing and OMES Construction and Properties; maintain an Excel file logging all requisitions and purchase orders and subsequent change orders.
• Verify all proper approvals have been obtained on internal requisition documents and proper funding/chart field codes.
• Maintain complete purchasing files, including change orders; upload scanned documents to an online repository.
• Stay informed of all current state and agency purchasing statutes, policy and procedures; develop, maintain, and update accounting section procedures and training guides.
• Provide guidance to agency personnel on state and agency purchasing statutes, policy and procedures; give technical guidance and training for agency staff and suppliers.
• Act as the agency liaison to OMES Central Purchasing and Construction and Properties.
• Travel to proposed work site locations for pre‑bid meetings, pre‑construction meetings, periodic meetings, and substantial completion meetings as required.
• Perform contract monitoring to ensure compliance with contract specifications.
• Perform research and prepare reports related to the agency’s purchasing activity; work with agency personnel to close out purchase orders and release remaining encumbrances.
• Serve as the agency Purchase Card (P‑Card) Administrator or back‑up administrator; maintain all agency files and reports related to the P‑Card program; train employees on proper use; audit transactions in the P‑Card banking system; analyze cardholder spending; provide P‑Card program reports and data.
• Maintain a State P‑Card for section purchases and IT purchases; prepare monthly P‑Card statements; maintain proper receipts.
• Complete the State Certified Procurement Officer Program course and exam; maintain Certified Procurement Officer certification through continuing education.
• Respond to audit requests for information and provide backup documentation as requested.
• Perform other duties as assigned by the Accounting Supervisor.

• Lift and carry standard office equipment and supplies up to 25 pounds and operate a vehicle.
• Establish and maintain effective working relationships, work independently, and be professional and courteous with the public, employees, and other agencies.
• Communicate clearly and effectively in public speaking situations and in writing.
• Use a personal computer and various office equipment; be proficient in Microsoft Word, Excel, PowerPoint, and have an understanding of internet‑based applications.
• Occasionally work extended hours and weekends.

• Associate degree or two years of college, with preference for Business, Finance, or Accounting coursework or a closely related field. Four years of State of Oklahoma purchasing experience may substitute for the education requirement.
• Please attach your official transcript to the application in the section that says Resume/Cover Letter. Your application cannot be considered without a copy of your transcript.
• Two years of related experience in purchasing. Preference will be given to current State of Oklahoma Certified Procurement Officers and experience using People Soft financials software.
• Knowledge of acquisition methods and procedures, including writing specifications, competitive bid methods, State Purchase laws and regulations, pricing methods, and market resources.
• Ability to conduct multiple projects simultaneously, evaluate bids, award contracts, write and review purchase specifications and requisitions, and monitor contract performance.
• Working knowledge of Microsoft Office and similar applications.
• Required to obtain and maintain Certified Procurement Officer Certification.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.