Compliance Coordinator

Compliance Coordinator

Full Time Aministrative Tulsa, Tulsa, OK, US

You will support regulatory, SAFETY, and operational compliance programs across field operations. This role ensures the organization adheres to federal, state, and local regulations, internal policies, and industry best practices. The ideal candidate is detail‑oriented, highly organized, and proactive in identifying areas of risk and improvement.

• Coordinate drug and alcohol testing in accordance with DOT regulations and internal policies.
• Stock and distribute drug and alcohol test kits and forms from PTC, ASAP/NASAP and DISA.
• Act as company SME for drug test policies and procedures.
• Stay up to date on changing regulations and requirements related to drug testing policies and procedures.
• Coordinate and ensure completion of annual supervisor drug & alcohol training.
• Escalate incidents (test failures or other issues) within the drug testing program to the HR Director.
• Comply with audits as needed.
• Work with HR team to manage SAP and return‑to‑duty processes.

• Actively participate in onboarding for all operational groups, including SAFETY training, fleet training, and assistance with set‑up and activation of portals and accounts.
• Assist with scheduling client‑required SAFETY training such as CPR & First Aid, Smith System, HAZWOPER, and site‑specific courses.
• Maintain training records and portals to reflect compliance with federal, state, and local authorities.

• Field requests for subcontractor approvals and set‑up.
• Send required documentation to subcontractors for review.
• Manage subcontractor relationships to ensure documents are renewed annually, incidents are documented and reported, and compliance is maintained.
• Work closely with Accounting, SAFETY, and Operations to ensure subcontractors are verified.

• Maintain contractor licensing per state requirements to ensure accessibility to job sites.
• Assist with account management within state portals and work with operational teams to ensure adherence to local and state laws pertaining to job‑site requirements.

• Run and review MVRs annually, and as needed, for ONE‑MESA’s authorized drivers.
• Work with SAFETY, operational teams, and HR to address infractions.
• Maintain driver’s license and medical examiner certification information in ADP.

• Coordinate flow of communication between teams as needed (e.g., coordinating review of documents).
• Other administrative tasks as requested.

• Work is performed in a climate‑controlled office setting with typical noise levels.
• Occasional travel between office locations or field sites may be required depending on business needs.
• Ability to sit for extended periods (up to 8 hours per day) to review documents, analyze data, and complete computer‑based tasks.
• Ability to stand, walk, bend, or reach occasionally throughout the workday for filing, retrieving documents, or moving between departments.
• Ability to lift and carry lightweight items such as binders, laptops, or compliance files (typically up to 10–20 lbs).

• 3+ years’ administrative experience in an office environment.
• Strong computer skills with advanced knowledge of Microsoft Office Suite.
• Excellent verbal and written communication skills, with the ability to facilitate new‑hire training in a classroom setting.
• Ability to concentrate for long periods, review detailed documents, and interpret information.
• Must be able to organize, prioritize, and handle multiple tasks while meeting deadlines.
• Valid driver’s license with an acceptable driving record for insurability.
• Must be self‑motivated and able to perform tasks with limited supervision.

• Bachelor’s degree in SAFETY, Environmental Health Sciences, Occupational SAFETY, or related field.
• Compliance experience within the cathodic protection or oil and gas industry.
• Knowledge of OSHA standards, including 29 CFR 1910 (General Industry) and 29 CFR 1926 (Construction).
• Knowledge of DOT: PHMSA and FMCSA regulations and laws regarding drug and alcohol testing.
• Basic understanding of standard SAFETY training courses (OSHA 10, Smith System Driver, CPR & First Aid, etc.).
• Experience onboarding and training new employees.

• Judgement and decision‑making
• Detail oriented
• Results oriented
• Problem solving
• Organization and planning
• Presentation skills

Compensation Range: $23.50 - $31.73 per hour.