Payroll Manager

Payroll Manager

Responsible for the overall effective and efficient management of Payroll Department operations. Provides leadership to assigned staff, ensuring effective internal and external communications, exercising appropriate judgment and decision-making skills, and ensuring that all departmental operations are monitored and conducted efficiently and effectively. Also ensures effective tactical and strategic budget development and implementation; interfaces with other departmental and operations personnel to communicate and/or coordinate with those individuals to enhance overall Company profits.

Ensures department and assigned staff operate in compliance with applicable internal policies and procedures, gaming regulations, and external agency requirements.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Supervision Responsibilities:
Payroll Supervisor and Payroll Clerk

Communication:

• Makes efforts to keep informed of company information and communications by reviewing property bulletin boards, digital signage, and company newsletter.
• On an individual basis or in a group format, explains why, shares information, and communicates the purpose of decisions to applicable staff.
• Ensures company information provided by management is effectively communicated to assigned staff and ensures staff concerns, requests for information, and ideas for improvement is effectively relayed to management.
• Facilitates the flow of information throughout the department by presiding over scheduled meetings with the members of the departmental team as required.
• Effectively relates ideas for improvements, as well as soliciting employee input, both inside and outside the department.

Guest Service:

• Provides excellent internal and external guest services, always treating internal and external guests with courtesy and consideration.
• Cooperates and communicates with all fellow employees, always exhibiting mutual respect and consistently projecting a positive, helpful image/attitude.

Regulatory Compliance:

• Monitors all relevant activities of the department, to ensure that all applicable laws, rules, regulations and controls of the organization, and the National Indian Gaming Commission (NIGC) and the Osage Nation Gaming Commission (ONGC) are understood and enforced by department personnel.
• Maintains excellent working relationships with other Company staff and all applicable regulatory commissions and other agencies as may be applicable to ensure compliance.
• Performs all duties in accordance with company core values, objectives of the Osage Nation, internal policies and procedures, as well, as applicable laws and gaming regulations, including but not limited to, the state-tribal compact, IGRA, MICS, ONGR, the Bank Secrecy Act, Office of Foreign Asset Control, USA Patriot Act and Privacy Act.
• Ensures assigned staff is aware of, understand and comply with regulatory requirements and enforces regulatory standards through discipline when necessary.

Department Operations:

• Manages payroll department.
• Manages and ensures integrity, timeliness, and accuracy of the payroll function by following company procedures, internal controls, and training staff.
• Ensures the integrity of all payroll transactions and systems.
• Maintains all records, reports, and other required paperwork in payroll administration.
• Conducts the necessary research to effectively resolve payroll issues.
• Oversees the preparation of periodic reports of earnings, taxes, and deductions.
• Performs appropriate and timely review of payroll reports to ensure compliance with tax and deduction filings.
• Ensures the payroll staff uses all available resources to complete essential duties and responsibilities.
• Prepare and present Labor analytics reports to Finance and Operations, including OT analysis, Headcount and FTE tracking and other Ad Hoc reports as requested by leadership.
• Serve as a primary UKG payroll system administrator.
• Maintain and configure earning codes, deduction codes, and tax settings.
• Lead UKG upgrades, testing cycles, and system enhancements.
• Develop payroll reporting dashboards and reconciliation tools…