Assistant Project Manager; Apm

Location: SF Bay Area
Build beautiful homes. Shape projects from the ground up.
SALARY commensurate with experience

CMA Development is a boutique, architecturally driven general contractor based in San Francisco with a diverse portfolio of projects throughout the Bay Area. Our focus is on high-end residential remodels and additions of varying sizes. As a unique blend of architecture, real estate development, and construction, we are seeking to expand our team by bringing on an experienced Assistant Project Manager (APM) to support the owner/main PM throughout the entire project lifecycle.

The APM will assist in coordinating all aspects of project execution, with a focus on documentation, scheduling, budgeting support, procurement, and communication with project stakeholders. This role is ideal for a highly organized, proactive, and solutions-oriented professional who is passionate about architectural craftsmanship and eager to help shape exceptional projects from start to finish.

• Support proactive communication and coordination with clients, consultants, and design teams
• Assist with budget tracking, documentation, and financial reporting
• Help maintain project schedules and short-term lookahead plans
• Ensure timely and effective procurement of materials and subcontractor buyouts
• Maintain accurate, organized project documentation and reporting
• Actively participate in the preconstruction process

• Support communication and coordination with clients, consultants, and design teams under the guidance of the owner/PM
• Help maintain positive relationships to ensure smooth project execution
• Proactively assist in addressing issues before they escalation

• Assist with real-time job costing updates and documentation
• Support budget vs. actual tracking and financial reporting
• Assist in the invoicing and billing process, including SOV updates
• Track and log change orders, coordinating updates with the PM
• Help source and qualify subcontractors and vendors to align with budget and quality goals

• Help maintain and update the master project schedule and 3-week lookaheads
• Coordinate closely with the Superintendent to monitor labor sequencing and scheduling impacts
• Flag scheduling risks or field issues to the PM and Superintendent

• Assist in subcontractor RFPs, bid management, contract preparation, and scope clarifications
• Support finish materials procurement, including research, pricing, takeoffs, ordering, and delivery coordination
• Manage submittals and material tracking alongside the Superintendent
• Assist with project punch list closeout tasks, including miscellaneous procurement needs

• Attend site meetings, generate meeting minutes, and maintain updated project logs
• Maintain organized build files (drawings, specifications, selections) for team access
• Coordinate and track RFIs, submittals, and shop drawings with internal and external teams
• Assist with permit tracking, utility processes, special inspections, and regulatory closeouts
• Assemble project closeout manuals, including specifications, finishes, vendors, and maintenance recommendations
• Review timecards for accuracy and completeness
• Support the PM and project team during preconstruction phases with budgeting, scheduling input, and sourcing labor and materials
• Help organize and document preconstruction deliverables

• 3+ years of experience supporting project management in high-end residential construction (custom homes, remodels, additions)
• Solid knowledge of construction methods, materials, and scheduling principles
• Excellent organizational skills and attention to detail
• Strong written and verbal communication abilities
• Ability to track multiple streams of work simultaneously and meet deadlines
• Proficiency with project management tools and systems
• A solutions-oriented mindset and a collaborative approach to problem-solving
• Valid driver’s license and reliable personal transportation

Full-time salary range: TBD annually, commensurate with experience

Opportunity to grow within a collaborative, entrepreneurial environment

Please include your résumé, a brief summary of your relevant experience, and any questions you may have about the position. We look forward to hearing from you.