Construction and Maintenance Manager - Museums and Historic Sites

Construction and Maintenance Manager - Museums and Historic Sites

350 HISTORICAL SOCIETY

Oklahoma Historical Society

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full time

Regular

This position is responsible for managing, coordinating, and directing construction, maintenance, and repair (CMR) activities for the Museums & Historic Sites Division of the Oklahoma Historical Society. The role combines administrative program management with construction project oversight, inspection responsibilities, purchasing compliance, contractor coordination, property management, and statewide project tracking. The Construction and Maintenance Manager also serves as the division lead for Legacy Capital Funds projects, ensuring all capital funded improvements meet state requirements, preservation standards, budget constraints, and agency priorities.

The Construction and Maintenance Manager will also oversee projects at the White Hair Memorial and the Will Rogers Memorial Museum.

• Plan, scope, coordinate, and oversee CMR projects across multiple historic sites statewide.
• Develop project scopes, specifications, schedules, cost estimates, and materials lists.
• Manage in-house and outsourced construction projects, ensuring compliance with plans, codes, preservation standards, and agency requirements.
• Conduct field inspections of buildings, structures, systems, grounds, roads, parking areas, and utilities.
• Monitor project progress, quality, safety, and contractual completeness; issue stop-work orders when necessary.
• Research and evaluate new materials, methods, and alternatives for construction and preservation work.
• Coordinate with architects, engineers, facility managers, consultants, and contractors.

• Serve as the division's primary manager for all Legacy Capital Funds projects, including planning, budgeting, scheduling, documentation, and reporting.
• Develop scopes of work, cost estimates, and project schedules for capital funded improvements and renovations.
• Ensure Legacy Capital projects comply with state capital funding requirements, procurement rules, preservation standards, and agency priorities.
• Coordinate with OMES Capital Assets, architects, engineers, consultants, and contractors to execute capital funded projects.
• Track expenditures, maintain capital project ledgers, and prepare required financial and progress reports.
• Monitor project performance to ensure legacy funds are used appropriately, efficiently, and within approved timelines.
• Maintain master lists of Legacy Capital projects, including future needs, deferred maintenance, and long-range capital planning.

• Plan, organize, and direct components of agency programs related to construction, maintenance, procurement, and operations.
• Prepare administrative, statistical, fiscal, and operational documents.
• Interpret and advise staff on rules, regulations, policies, and purchasing requirements.
• Draft policies, procedures, contracts, and grant proposals.
• Review proposed legislation and provide recommendations.
• Represent the agency at meetings, seminars, and conferences.

• Serve as a purchase card holder; purchase materials, supplies, tools, and equipment for CMR and maintenance operations.
• Prepare, process, track, and manage purchase requests, invoices, utilities, and vendor documentation.
• Maintain compliance with Title 62 and Title 71 purchasing requirements.
• Create, solicit, bid, schedule, and manage minor construction and maintenance contracts (generally under $10,000).
• Maintain digital and physical records of contracts, COIs, invoices, receipts, and project documentation.
• Track expenditures, maintain budget ledgers, and report financial status to supervisors.

• Perform inspections of new construction, renovations, repairs, and existing facilities.
• Verify alignment, elevation, and structural compliance using survey and testing equipment.
• Ensure adherence to national preservation standards for historic structures.
• Maintain inspection logs, digital images, reports, and compliance documentation.
• Resolve disputes between contractors and agency personnel.

• Meet with site directors and staff to review property conditions, utilities, and maintenance needs.
• Assist with leases, utilities, repairs, and service coordination.
• Maintain inventories of buildings, equipment, fire extinguishers, inspections, tools, and annual site expenses.
• Coordinate trash removal, landscaping, security, repairs, and other services.