Event Coordinator, Creative Arts​/Media

Location:WeStreet Ice Center – Tulsa, OK

Reports To:Events Manager

Employment Type:Full-Time

Position Summary:

WeStreet Ice Center is seeking an outgoing, organized, and action-oriented

Event Coordinator to lead the planning and execution of public and private events at our facility. This role is a perfect fit for someone who excels at logistics and thrives in a fast-paced, people-focused environment. In addition to coordinating and managing events on-site, the Event Coordinator will play a role in outbound calls for birthday parties,field trips, and driving event sales.

This position isheavily operations and guest service driven, with a strong focus on building relationships and filling the calendar with successful events. Marketing support is minimal and primarily used to promote events or provide information to the public.

Key Responsibilities:

• Coordinate and host events including but not limited to:
• Private events, corporate outings, group events, and field trips
• Public skating theme nights, watch parties, community days, and specialty rink programs
• Serve as on-site event lead, overseeing setup, team communication, guest service, and tear-down
• Coordinate across internal teams and external vendors to ensure smooth delivery
• Greet and assist guests, manage check-ins, and create a high-energy atmosphere during events
• Capture casual event photos for internal use or recaps
• Host in-rink activations and pop-up stations, engaging with attendees in a fun, enthusiastic, and professional manner.
• Prepare signage, printed materials, event kits, and giveaways
• Ensure all events meet facility safety, cleanliness, and guest satisfaction standards
• Assist in developing new event concepts and experiences through post-event feedback, reports, brainstorming
• Create relationships with schools and community partners through outbound calls and facility tours (in person and over the phone)
• Convert leads to bookings for birthday parties, group skating events, and field trips

Skills & Qualifications:

• Experience in event coordination, hospitality, recreation, or guest services
• Strong communication and interpersonal skills — both written and verbal
• Customer-first mindset with natural relationship-building abilities
• Excellent organization and time management skills
• Self-starter with the ability to manage multiple moving parts at once
• Comfortable leading a team and directing staff or volunteers on event days
• Ability to stay calm, organized, and solutions-focused in fast-paced environments
• Team player with a self-starter attitude and creative mindset
• Willingness to work evenings, weekends, and holidays as needed for events

Additional Skills(Preferred but not Required):

• Comfortable speaking on a microphone and engaging crowds
• Experience in event sales or venue bookings
• Graphic design knowledge (Canva, Adobe, etc.)
• Familiarity with Meta Business Suite or Squarespace
• Video/photo editing experience

To Apply:

Send your resume and a brief message about your event and guest service experience topatri If you’ve planned, booked, or hosted events in the past — we’d love to hear about it!