Part Time - Client Service Coordinator (CSC)

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Summary of Job Purpose The Client Service Coordinator (CSC) is responsible for creating an exceptional client and pet experience while supporting the efficiency and productivity of the hospital team. The CSC coordinates the flow of clients and pets through the hospital, promotes hospital services, and ensures clear communication with clients and associates. This role helps create a welcoming, friendly, and efficient environment that encourages clients to return and refer family and friends.

Essential Responsibilities

Client Experience & Service Deliver professional, efficient, and exceptional client service at all times. Welcome clients and pets in a warm, friendly, and caring manner. Ensure clients and pets are comfortable throughout their visit. Educate clients on pet health, preventive care, hospital services, and Optimum Wellness Plans (OWPs). Promote hospital services and encourage routine visits to support pet wellness.

Client & Patient Flow Management Coordinate the flow of clients and pets to maximize hospital efficiency and productivity. Assist in maximizing the number of pets seen each day while maintaining quality care. Support the needs of wellness plan members through effective scheduling and service coordination. Route appointments appropriately to optimize the veterinary team s time and resources.

Client Check-In & Documentation Greet incoming clients and complete all required documentation. Accurately enter pet information, medical history, and client data into hospital systems. Utilize appropriate identification collars and tags to ensure patient safety. Ensure prompt and efficient client service from arrival through discharge.

Client Check-Out & Follow-Up Provide clients with discharge instructions, invoices, and educational materials. Dispense prescription items according to veterinarian instructions. Recommend and sell appropriate retail products and services. Schedule future appointments and follow-up care as needed.

Administrative & Financial Responsibilities Process transactions accurately and maintain balanced financial records. Follow all hospital opening and closing procedures. Complete administrative tasks as assigned. Maintain accurate documentation and records in accordance with hospital policies.

Team & Culture Live and exemplify the Five Principles of Mars, Incorporated. Contribute to a positive, collaborative, and professional team environment. Perform additional duties and responsibilities as assigned. The Five Principles

Quality The consumer is our boss. Quality is our work. Value for money is our goal. Responsibility Take personal ownership and accountability for performance. Support associates in achieving shared goals. Mutuality Promote mutually beneficial relationships with clients, associates, and partners. Foster long-term success through shared benefits. Efficiency Maximize resources and eliminate waste. Focus on doing what we do best. Freedom Support the hospital s future success through responsible business practices.

Recognize that profitability enables continued growth and opportunity.

Core Competencies Leadership Competencies Customer Focus Peer Relationships Integrity and Trust Action Oriented Active Listening Functional Competencies Preventive Care and Optimum Wellness Plans (OWPs) Effective Communication Client Service Excellence Priority Management Time Management Capabilities & Experience Communication Skills Read, write, and speak fluent English. Demonstrate strong written and verbal communication skills. Use proper grammar, vocabulary, and professional communication practices. Organization & Time Management Manage multiple priorities in a fast-paced environment.

Maintain organization and accuracy while handling competing demands. Demonstrate strong attention to detail and follow-through. Problem Solving Identify issues, analyze situations, and develop practical solutions. Exercise sound judgment and decision-making skills. Client Service Consistently provide attentive, courteous,…