Business Office Assistant

Job Overview

$1,500 Welcome Bonus! Join Lifetime Dentistry of South Tulsa Family Dental as a Full‑Time Business Office Assistant and help patients smile every day.
Expected Full‑Time Work Hours/

Schedule:

Monday 7:30 am‑4:00 pm;
Tuesday & Wednesday 6:30 am‑3:00 pm;
Thursday 8:45 am‑6:00 pm;
Friday rotated 8:00 am‑12:00 pm.

• No nights or weekends | Healthy work‑life balance
• Full benefits package: health insurance, retirement plans & paid time off
• Quarterly bonus potential & $1,500 welcome bonus
• Dental Assistant Academy training & CE classes included

Lifetime Dentistry of South Tulsa, a Heartland Dental supported practice and “Growing Patient‑Focused Doctor Office,” looks for an experienced Business Office Assistant to join our 7‑person team committed to patients first and continuous learning.

• Location:
  
  9146 S. Sheridan Road, Tulsa, OK 74133
• Collaborative, compassionate, professional environment
• Fun facts:
  Celebrating all successes, birthdays, work anniversaries, team outings, and giving back to the community

• Greet and welcome patients to create a great first impression
• Manage front office duties: answering phones, checking mail and email, communicating with patients and insurance companies
• Utilize Dentrix for patient scheduling and records
• Schedule and confirm appointments for multiple providers
• File patient insurance claims; follow up on outstanding claims; verify benefits and explain coverage
• Post insurance and patient payments; process accounts receivable
• Review treatment plan fees and payment options with patients
• Partner with providers and team to implement Heartland Dental systems and optimize office potential

• High School Diploma or GED
• 1 year of Dental Front Office work experience

• 1 year of insurance billing and accounts receivable experience
• Working knowledge of dental procedures and terminology
• Experience with Dentrix or other dental software
• Microsoft Office Suite proficiency
• Collaborative team player, dedicated, dependable, positive attitude, service‑oriented mindset
• Strong communication, organization, multitasking, adaptability, and proactive problem‑solving skills

• Access to minimum PHI necessary for job functions; regular HIPAA training required

• Ability to perform essential duties, with or without reasonable accommodation
• Prolonged periods sitting at a desk and working on a computer
• May lift up to 15 pounds at times
• Availability to attend virtual or in‑person training sessions periodically throughout the year

Heartland Dental is the nation’s largest dental support organization, providing non‑clinical administrative services to more than 3,000 doctors across 39 states and the District of Columbia. Each supported office remains unique to its community and patients, with leaders retaining clinical autonomy. We are dedicated to delivering the highest quality dental care and experiences.

At Heartland Dental, we’re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.